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Hi there, Happy Mother’s Day to all the moms, stepmoms, adoptive-moms, and play-moms, for the love you boundlessly give to so many around you.
Spring is in the air! It’s a time of renewal or of new beginnings. Here now, marking our own internal renewing and to lead this month’s updates, we have some staffing changes to announce, followed by important scheduling updates with some tips for you when booking facilities.
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In March, we welcomed Rodrigue Vital as Coordinator of Communications and Outreach for CUPF. Most recently, Rodrigue worked as a program manager at the state of Maryland Department of Labor’s Workforce Development and Adult Learning. A resident of Montgomery County for nearly 30 years, Rodrigue is excited to lead the department’s communications and community outreach efforts.
The joy of onboarding Rodrigue concurs with the mixed feeling of announcing the retirement of Ginny Gong, the department’s director for the last 20 years. During Ginny’s tenure, the office was renamed from CUS (Community Use of Schools) to its current name, CUPF (Community Use of Public Facilities), a move that unfurled sweeping automation, 3 office locations, additional venues, and staffing increases. Ginny led this office through the 2008-10 great recession unscathed and with budget surplus. Well done, Ginny, fare thee well in all your future endeavors!
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Do you want to know if your group is qualified
for facility fee assistance? Contact our office if your program is providing a
service that primarily benefits vulnerable youth or limited income individuals
and families in the county. Contact us at 240-777-2718 and find more
detailed information on our website.
As the deadline
approaches, we hope you have made your large events reservation for the
upcoming 2018-2019 school year.
Reservation
requests for large events desiring to use public school facilities during the
summer must be submitted via the Large Events Application form located on our resource page between
May 1 and May 15 of every year in order to receive due priority and advanced
placement where applicable. Requests of this nature may NOT be done via ActiveMONTGOMERY.
Contact us at 240-777-2748.
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May 15 is
annual opening day for reservation requests for use of County buildings between
July 1 and December 31 for the following facilities:
- Regional
Centers
- County
Office Building
- Executive
Office Building
- Clarksburg
Cottage
- District
2 Police Station Meeting Room
- District
3 Police Station Meeting Room
To learn more, visit ActiveMONTGOMERY
You are invited to our first public
forum of the year on Wednesday June 6, from 7 pm to 8:30 pm at the Executive
Office Building Auditorium, located at 101 Monroe St, Lobby Level, Rockville,
MD 20850. The forum will focus on our new and improved process for use of
public schools by high-volume community user groups such as: sports leagues, weekly
cultural and religious education and assembly, large events, and summer camps.
General
reservation requests for use of natural grass fields at schools, community
centers, and local parks for dates of use August 16 through November 30
will be accepted online via the customer e-portal at www.ActiveMONTGOMERY.org beginning at 8:30 a.m.
on July 15 each year.
General
reservation requests for use of artificial turf fields at schools and regional
park fields for dates of use from August 16 through November 30 will be
accepted using the Priority High-Volume and Other Bulk Use Request Form beginning on July
15 each year.
PTA/ PTSA use of school facilities receives high priority IF
requests for the entire school year are submitted by the long-established
deadline of August 15 each year.
Annual PTA/ PTSA informational packets regarding ICB/CUPF
reservations will be sent on or before July 1 each year. The packet will
include information critical to the process to submit PTA/ PTSA requests so
that you may receive priority placement. Packets will be sent to
MCCPTA for distribution. Packets will also be available on the CUPF
website.
Contracted service providers are often used for after-school
programs. Please note that these contractors are NOT given PTA/ PTSA priority
for scheduling and should not be submitted directly by the PTA/ PTSA. As a
result, PTA/ PTSA’s utilizing such contracted service providers will need to
ensure that the contractor adheres to the public scheduling go-live dates (July
15 for field use, August 15 for ALL indoor rooms).
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General reservation
requests of indoor school facilities, including before and after-school
enrichment programs, evening use, weekend use, etc. for the
upcoming school year will be accepted online via the customer e-portal
at www.ActiveMONTGOMERY.org beginning at 8:30
a.m. on August 15 each year.
The above process does
NOT apply to the following: field use, MCPS administrative use of school
facilities, licensed before and after-school childcare (other than extra gym
space or evening activities), PTA/ PTSA submissions, government offices, or
approved high-volume use permits.
The Interagency Coordinating Board for the Community Use
of Public Facilities (ICB/CUPF) and Montgomery County Public School (MCPS) are
partnering to promote safe use of school property and security of children
participating in after-school and weekend activities. Our first objective
is to assess what steps community groups are taking to protect their events
participants and others who may be in the building simultaneously and who may
interact with one another. Please take a few minutes to share your
organization’s efforts, to help us identify other ways to protect children and
adults on school property. Your cooperation is greatly appreciated. Click here
to participate in the survey.
Year after
year, the SSCB at Veterans Plaza attracts hundreds of people on a weekly basis.
This site is known as a bubbly hub of cultural diversity and artistic grandeur.
Keeping up with the trend and fast pace of activities, the CUPF staff at the
SSCB misses no time in putting together a festival guide, which highlights all
the fiestas slating to occur there this year. We hope you will make the best of
your time and get out there for some fun. Learn more about the heavy lineup of
events taking place at the SSCB: View a short
list!
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It is with a
mix of anticipation and sadness, and certainly no small amount of nostalgia,
that I share with all of you my decision to retire effective June 1, 2018. This
was not an easy decision for me to make but the thought of spending more time
with my grown children, grandchildren and a 98-year old mother was very
persuasive. I especially look forward to uninterrupted sleep during
inclement weather months.
It is hard to
believe that twenty years ago, I came on board as Director of an agency located
in the basement of the COB with 15 employees scheduling community use in
schools on weekends only - to now - an agency headquartered in a spacious
office with locations in three different areas of the County with more than
double the staff scheduling schools, government buildings, Silver Spring Civic
Building, and all fields (artificial and Park fields). So much has evolved
over the last two decades. Montgomery County’s community use program is truly
“one of a kind” and has been the recipient of recognition and accolades. CUPF
has grown in scope of mission, responsibilities, and visibility. Perceptions
of who we are and what we do have truly been enhanced over the years. These
accomplishments are a reflection of the commitment of the CUPF family and the
support of our thousands of user groups. It has been my sincere honor to
work with all the CUPF’s stakeholders to ensure that the County’s public
facilities are affordable and accessible. Thank you for your understanding
and cooperation over the years.
With sincere
gratitude for 20 very fulfilling years,
Ginny
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Please come
join the CUPF’s staff & friends for a midday celebration, as we let the
bells toll for Ginny on Monday, May 21st at 1:00 pm, at the EOB
Auditorium, 101 Monroe Street, Rockville MD, 20850.
Please contact
our office if you have any questions or concerns, or if you would like to see a
new topic added to this communication. Coming up soon, we will be piloting this
cool idea by inviting users to submit ONE photo of an event held in one of our
public facilities that you think may have captured the moment and which may
inspire others. Please note, we will
only publish pictures that meet specific guidelines and standards. To be accepted a picture may not reveal an
individual’s identity, especially of children, nor show the name of a building.
Also, Rodrigue
is looking forward to getting around the county, planning to attend some of the
events being hosted in our facilities. Would you like to invite him to your
next event? You might see him at your
event(s), interacting, enjoying himself while taking pictures for the CUPF’s
newsletter, social media posts, and our web site. While he is there, seize the
moment to share with Rodrigue any major concerns you may have and how to improve
our services to users like you.
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Check out CUPF’s new interactive
map with facility information and staff contact information.
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General
Inquiries:
Monday-Friday,
8:30 a.m.-5:00 p.m.: 240-777-2725
Email: cupf@montgomerycountymd.gov
After-Hours
Problem Line:
If before or
during your permitted event you experience any of the following: a lockout,
HVAC issue, security concern, equipment failure, availability of venues or
rooms, you must call 240-490-CUPF (2873) and an agent from our office will jump
on it immediately to assist you in solving the problem.
Thank you for
using Montgomery County’s public facilities for your community events and
activities, and see you soon!
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