Student Eligibility Data is Due Monday, March 8, at 5pm!
If you have not already uploaded your data to the P-EBT Upload Portal - now is the time to do it! If you have problems accessing the portal or uploading your documents, reach out to the Upload Support team at WA.PEBT@accenture.com.
Uploads will be accepted until 5:00pm PT.
Thank you so much for your patience!
The P-EBT 2.0 promotion materials and their translations are now posted on the OSPI Pandemic EBT Guidance for School Districts webpage.
You can use as many (or few) of these resources as you would like to get the word out to parents about these new benefits that will help feed children in our state. Please use the sample communications plan, here's an overview:
1. Work with District Partners
There are several district partners to connect with. Consider reaching out to:
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Communication coordinators to help develop a plan to share information to families.
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McKinney-Vento and foster care liaisons to help identify students who may need cards sent to the district.
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Equity coordinators to see if there’s additional requirements or considerations to ensure equity in your district.
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Language Access liaisons to see if additional translations are needed to reach those you serve.
2. Edit and Send the “Letter to Families” document
There are 3 letter options in the P-EBT Letters to Families template:
- Not All Schools in District Eligible for P-EBT
- All Schools in District Eligible for P-EBT
- All Students in District Eligible for P-EBT (for CEP and Provision 2 breakfast and lunch schools)
Edit the appropriate letter to include your school district information. Feel free to add your district logo and contact information. You can print and mail the letter, send it using email, or use it in any way that is helpful for the families your district serves.
3. Distribute the Flyer
This half-page flyer contains important information a family needs to get the word out about the program. You can also post the flyer on your website! Think about including physical copies in your meal bags/boxes.
4. Get Posting!
Use the social media graphics and social media post ideas for messaging to use on district social media accounts. Remember to direct families to www.dshs.wa.gov/pebt for more information.
5. Use Translated Materials
Local Education Agencies (LEAs), and other entities, that receive federal reimbursement for meals must take reasonable steps to ensure meaningful access to school meals for eligible students from households comprised of Limited English Proficiency (LEP) individuals. So, it’s important to keep your audience in mind.
Tip: Work with your district’s equity or language access contact to address the language needs of your students. You can provide an already translated tagline at the bottom of your documents for families that may need interpretation services. Your district may already have something available.
You can also use the new Important Information to Translate Notice Reference Sheet for an example notice already translated into multiple languages.
6. Work with External Partners
Community partners can help get the word out about this program and may have ways to connect with families in other ways. Share P-EBT information with them and see if there’s more ways to promote the program.
7. Have questions?
Refer to the FAQ: Some Frequently Asked Questions are posted to the OSPI Pandemic EBT Guidance for School Districts webpage.
DSHS is finalizing their FAQ document for families. Keep an eye out at www.dshs.wa.gov/pebt for updated information. You can also direct families to the P-EBT Contact Center at 1-833-518-0282.
Most school districts have enrolled students that are experiencing homelessness or in foster care. These students may not have an updated or available address on file.
If you haven’t already, please make sure you reach out to your McKinney-Vento and foster care liaisons in your school districts to ensure the appropriate address is provided on your student lists uploaded with Accenture.
Who Do I Work With?
Connect with McKinney-Vento liaisons using this list and district liaisons for students in foster care using this list..
How Can we Get Cards to Students?
We recommend using one school or district office mailing address for P-EBT cards to be mailed to, and sending a written plan to child.nutrition@k12.wa.us that briefly explains:
- How your district will safeguard cards and establish internal controls
- Who will have access to cards and authority to distribute them.
We will review these plans as they are received and will let districts know if we have any follow-up questions or need more details. You may not receive a timely response noting our receipt of your plan, but please still proceed with uploading your student list with this plan in place.
Reminder
Information such as student names, birthdates, addresses, and eligibility is confidential. This information must not be shared in emails since it is not a secure system. Follow your district protocols for transmitting student information.
Need to talk through an eligibility question? Please contact your OSPI CNS Program Specialist.
Miss one of our webinars? No problem!
During these webinars we review information regarding data uploads and important reminders. We encourage you to watch these webinars:
*Please Note: During this webinar we accidently promoted the P-EBT Contact Center phone number incorrectly. The correct phone number to share out is: 1-833-518-0282.
Questions from Households?
Please share the P-EBT Call Center number: 1-833-518-0282
Questions About Uploading Data to the P-EBT Upload Portal?
Please email WA.PEBT.Support@accenture.com
Questions About Figuring School Benefit Level?
Please contact your OSPI CNS Program Specialist or email child.nutrition@k12.wa.us.
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March 8
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P-EBT Uploads Due in Accenture Portal
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March 10
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Bi-Weekly Food Service Operations for NSLP and SFSP Sponsors Webinar - Register Here
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