To the GovDelivery subscriber addressed:

News from the Division of Grants Administration

Clarification of Travel Reimbursement for Non-Overnight Meals

Individuals on non-overnight travel status and LEAs should both be aware of a provision of the GAA that applies specifically to reimbursement for meal expenses incurred during non-overnight travel (six or more consecutive hours of business conducted outside the employee’s designated headquarters).

If the LEA chooses to reimburse employees for meal expenses incurred during overnight travel, local policy must document the expense as allowable for reimbursement and the procedure used for the reimbursement.

The LEA must include any funds used for non-overnight meal reimbursement in the employee’s total taxable wages. The income listed on the employee’s W-2 must include any reimbursement paid during the tax year for non-overnight meal expenses.

Employees should be prepared to pay federal income tax on the reimbursement they receive for meal expenses incurred during non-overnight travel.

For Further Information

If you have any questions, please submit a request through the TEA Help Desk.

 

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