To the GovDelivery subscriber addressed:

News from the Division of Grants Administration

Reclarification of Travel Reimbursement for Non-Overnight Meals

Individuals on non-overnight travel status and LEAs should both be aware of a provision of the General Appropriations Act that applies specifically to reimbursement for meal expenses incurred during non-overnight travel (six or more consecutive hours of business conducted outside the employee’s designated headquarters).

If the LEA chooses to reimburse employees for meal expenses incurred during non-overnight travel, local policy must document the expense as allowable for reimbursement and the procedure used for the reimbursement.

The LEA must include any funds used for non-overnight meal reimbursement in the employee’s total taxable wages. The income listed on the employee’s W-2 must include any reimbursement paid during the tax year for non-overnight meal expenses.

Employees should be prepared to pay federal income tax on the reimbursement they receive for meal expenses incurred during non-overnight travel.

For Further Information

If you have any questions, please submit a request through the TEA Help Desk.

 

 

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