Please note, the listed salary range DOES include the legislative approved 5% King County premium.

NOTE: The closing date for this job posting may be extended in an effort to establish a broader, more competitive candidate pool. However, the first review of applications will be conducted on October 24th, 2019.

The Opportunity:
WSDOT has a great opportunity in Shoreline for an energetic administrative professional. As a Secretary Senior you'll provide a wide variety of complex secretarial and administrative support to internal staff members as well as external stakeholders and will play a pivotal role in the overall success of the office.
Reporting to the Engineering Manager, position will support the Sno-King Design Engineering Manager and two design offices.
At WSDOT, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace. To learn more, please watch the following video: Why WSDOT?
 
Responsibilities:

• Provide administrative support and office duties for two design offices and the Sno-King design review staff.
• Receive, review and distribute incoming mail and companywide e-mails.
• Coordinate and schedule internal and external meeting logistics.
• Manage travel arrangements, reservations, travel expense and per-diem reimbursement for all office team members in accordance to agency standards.
• Review and proofread outgoing correspondence, as needed.
• Utilize database software to maintain records.
• Audit and review labor time sheets in the labor system for accuracy.
• Establish and maintain office procedures and standards.
• Maintain vehicle logs and coordinate car reservations, maintenance and repairs.
• File and develop/maintain electronic filing systems.  
• Process the purchasing and procurement of office supplies, furniture and other equipment.
• Participate in all staff meetings, and attend staff development trainings

• High School Degree or GED.
• Valid Driver's license.
• Proficiency with use of standard office PC applications and other technologies (Microsoft Office suite, Database software, Printers, Scanners, etc.)
• Knowledge of basic administrative procedures, office practices, correspondence, meeting coordination and scheduling.
• Quick learner – ability to adapt to changing environments and learning State's payroll and purchasing systems and software.
• Exceptional organizational and communication skills, both verbal and written.

• 2 years of increasingly responsible administrative or secretarial support in an office setting.
• Experience providing customer service in an office setting serving both internal and external customers.
• Experience working with financial documents.
• Experience creating, managing, and organizing various records and files.

1. A resume outlining your experience to date.
2. A cover letter detailing your qualifications and why you believe you are the best person for this role.
3. A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies.