Permission Management Overview

Internal Revenue Service (IRS) sent this bulletin at 03/04/2024 12:41 PM EST

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e-News for Clean Vehicle Industry

March 4, 2024

Permission Management Overview

IRS Energy Credits Online allows for multiple users to be registered on behalf of the organization.

Visit IRS.gov/cleanenergy for more information. The first user to register on behalf of an entity will be assigned as a ‘Clean Energy Officer’ for the entity.

This user has access to all IRS Energy Credits Online functionality for the entity. This includes the ability to authorize additional users and assign permissions governing what IRS Energy Credit Online functionality subsequent users will have.
For any subsequent users to gain access to IRS Energy Credits Online functionality, the first user to register on behalf of an entity must directly, or by authorizing additional Clean Energy Officers, authorize each subsequent user’s access.
Any user with the “Clean Energy Officer” role in IRS Energy Credits Online can modify or revoke permissions for any user associated with the entity, including the first user.
All Clean Energy Officers have access to all IRS Energy Credits Online functionality.

Additional Users

Once the first user has created an account for the organization, share the link with additional users who should have access to IRS Energy Credits Online.

User Roles

The users who are responsible for managing an entity’s users and assigning permissions (i.e., Clean Energy Officers) should pay close attention to the roles assigned to other users in their organization.

Clean vehicle dealers or sellers should generally assign employees who need access to submit Time-Of-Sale Reports and/or request Advance Payments access the “dealer/seller” role. Users assigned the “dealer/seller” role can’t manage other users permissions.
Clean vehicle manufacturers: should generally assign employees who need access to submit periodic reports.
Users requesting elective pay election, transfer election, or semi- conductor manufacturer registration numbers should generally be assigned the “Clean Energy Delegate” role or “CE Third Party User” role if they do not need authority to manage user permissions for the entity.

For more information, see Publication 5902, Clean Energy Authorization Permission Management

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