Fiscal Analyst 2

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Fiscal Analyst 2

Salary

$46,620.00 - $62,596.00 Annually

Location

King County - Shoreline, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

24DOT-NWR-10873

Department

Dept. of Transportation

Division

Northwest Region

Opening Date

05/03/2024

Closing Date

5/16/2024 11:59 PM Pacific

Description



About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! 
 
The Opportunity
WSDOT is currently seeking a Fiscal Analyst 2 to perform professional-level financial review and analysis to ensure accountability within the region. This critical role supports WSDOT's mission of providing safe, reliable, and cost-effective transportation options while ensuring financial activities comply with regulations and policies. Responsibilities include reviewing complex financial transactions for completeness, accuracy, and compliance with state and federal requirements. Join us in fostering a respectful and inclusive work environment while contributing to the improvement of communities and economic vitality through effective financial management.
 
What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Analyst 2 will:

  • Ensure compliance of financial transactions with policies, procedures, and GAAP.
  • Verify and validate payment transactions for completeness, accuracy, and compliance.
  • Analyze payment documents and financial transactions to identify and resolve errors and discrepancies.
  • Create journal vouchers to transfer expenditures and correct coding as necessary.
  • Analyze and reconcile expenditure and payment activity from different financial systems.
  • Receipt payments received from customers and vendor refunds, ensuring accuracy and proper documentation.
  • Prepare monthly invoices and process billing documents for reimbursable agreements.
  • Send monthly billings to customers and follow up on past-due notices.
  • Manage and retain department financial documents, including scanning and archiving fiscal records electronically.
  • Perform other duties as assigned to ensure smooth operations of financial systems.
 
Qualifications
To be considered for this opportunity, the following are required:
  • Experience with reviewing, analyzing, and interpreting financial information and reports, as well as analyzing and correcting discrepancies. 
  • Proficient with MS Office Suite products, including Word, Excel, and Outlook. 
  • Strong communication skills, both in written and verbal form, to effectively communicate information to internal and external customers.
 
It is preferred that qualified candidates also have the following:
  • A bachelor’s degree, which includes at least 18 quarter or 12 semester hours of accounting, auditing, or budgeting and a year or more of relevant experience. Professional experience may substitute for education but not usually for credit hours. 
  • Knowledge of state and federal budget and finance rules and procedures.
  • Familiarity with OFM budget and accounting systems. 
  • Knowledge of Accounts Payable, Cash Receipts, and Travel.
  • Experience performing financial analysis of accounting data in accordance with GAAP, federal and state regulations, and WSDOT policy.
  • Experience using the Ilinx system to scan and upload documents.
  • Experience entering, retrieving, reconciling, and extracting data from various software and data retrieval systems within the WSDOT, including, but not limited to, Cognos, FIRS, and ECM. 
  • Experience navigating, querying, updating, correcting, preparing, reconciling, or creating financial transactions in WSDOT’s financial systems, including but not limited to TRAINS, PCMS, and CICS. 
  • Knowledge of accounting information and financial data produced by various financial recording and reporting systems and mainframe integrated software systems, including but not limited to TRAINS, PCMS, CICS, Cognos, FIRS, and ECM. 
  • Knowledge of policies, procedures, and directives contained in various manuals, including but not limited to the Accounting Manual, Purchasing Manual, Travel Manual, SAAM Manual, TRAINS Manual, Consumable Inventory Manual, and Chart of Accounts. 
  • Knowledge of rules, regulations, policies, procedures, and directives in relevant areas of responsibility. 
  • Ability to lift and move boxes, office equipment, and materials up to 25 pounds.
     
Important Notes 
  • This recruitment may also be used to fill additional positions per business needs. 
  • This position offers flexible/hybrid remote work options.
  • Financial Services is open from 6 am to 6 pm Monday through Friday, and the position schedule is flexible within those hours. Overtime is eligible after 40 hours per week, and occasional extended hours may be required.
  • The salary listed includes the legislative-approved 5% salary premium for positions in King County.
  • WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
  • In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
 
Why WSDOT 
  • Work-Life Balance – We are committed to ensuring that our staff experience the reward of public service while sustaining a routine that suits each individual’s lifestyle. 
  • Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
  • Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.  
  • Plan For Your Future – WSDOT offers a comprehensive benefits package that includes various healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information.
 
Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine your salary. Therefore, the “Work Experience” portion of the application must be completed in as much detail as possible. 
To be considered for this opportunity, please include the following with your online application: 
  • An attached Resume outlining (in reverse chronological order) your experience to date.
  • An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
  • Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; it does not require an additional attachment. 
 
Please click the "APPLY" button to proceed. Note that you will be prompted to sign in or create an account. This step is required to apply for this opportunity.
 
WSDOT is an equal opportunity employer. We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter.
 
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Yasmin Munoz, at MunozY@wsdot.wa.gov. Please be sure to reference 24DOT-NWR-10873 in the subject line.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01
Do you have a bachelor's degree, which includes at least 18 quarter or 12 semester hours of accounting, auditing, or budgeting?
  • Yes
  • No
02
Please select the response that best describes your total years of experience in accounting, auditing, budgeting, or relevant experience.
  • I have over six (6) years of this experience.
  • I have 5 – 6 years of this experience.
  • I have 4 – 5 years of this experience.
  • I have 3 – 4 years of this experience.
  • I have 2 – 3 years of this experience.
  • I have 1 – 2 years of this experience.
  • I have less than one (1) year of this experience.
  • I do not have this experience.
03
In reference to the question above, please briefly describe where and how you gained this experience. If no experience, type N/A.
04
Do you have experience with reviewing, analyzing, and interpreting financial information and reports, as well as analyzing and correcting discrepancies?
  • Yes
  • No
05
In reference to the question above, please briefly describe where and how you gained this experience. If no experience, type N/A.
06
Which one of the following best describes your highest level of Microsoft Excel skills? (NOTE: To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level. To qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels. To qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
  • I do not have enough skills to meet the definition of the basic level below
  • BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks
  • INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot Charts; insert and modify graphic objects in a worksheet
  • ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data list outline; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, Sparklines and scenarios
  • EXPERT: Able to use and train others in all Excel functions listed above and uses advanced formulas, functions and arrays; uses information, date and time functions; uses advanced editing and formatting; advanced chart formatting; runs solver models and reports; embed and link information; set up customization including automation
07
Which one of the following best describes your highest level of Microsoft Outlook skills? (NOTE: To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level. To qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels. To qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
  • I do not have enough skills to meet the definition of the basic level below
  • BASIC: Compose email messages; send and respond to messages; organize email into folders; create contact information; schedule appointments; schedule meetings, manage tasks and notes
  • INTERMEDIATE: Set calendar options; sort, find and filter messages; create distribution lists; share and delegate folder access; customize toolbar, menu bar, quick access tool bar and the To-Do bar; customize message options; assign, reply and track tasks; create public folders and send and post information
  • ADVANCED: Personalize with stationary and themes; create signatures; configure email security settings; group items and create search folders; apply conditional formatting; manage data files; create mail merge using contacts; archive messages
  • EXPERT: Able to use and train others in all Outlook functions listed above
08
Which one of the following best describes your highest level of Microsoft Word? (NOTE: To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level. To qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels. To qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)
  • I do not have enough skills to meet the definition of the basic level below
  • BASIC: Create, save, preview and print a basic document; edit selected text; change font appearance; highlight text; format paragraphs with tabs, borders, shading and styles; page setup, use auto correct
  • INTERMEDIATE: Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, borders, headers and footers; use the word look up (thesaurus, dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates
  • ADVANCED: Insert content using quick parts; control text flow; perform mail merge function; uses macros for tasks; insert cover pages and table of contents; track changes and comments; insert bookmarks, footnotes and endnotes; add hyperlinks; cross-references and citations; link documents to excel worksheets; send document to PowerPoint; merge documents; redaction function; hide text; add digital signature, restrict access and use passwords; create, protect and automate forms
  • EXPERT: Able to use and train others in all Word functions listed above
09
While this is a hybrid position that offers both work-from-home and in-office work, it does require a minimum of 2 working days in the office per week. Are you able to fulfill this commitment?
  • Yes
  • No
10
How did you learn of this employment opportunity?
  • Indeed
  • LinkedIn
  • Direct Email Notification
  • WSDOT social media (Twitter, Facebook, YouTube, etc)
  • Career Fair
  • Monster
  • WorkSource
  • Handshake
  • AASHTO
  • NACTO
  • COMTO
  • APWA
  • "NOW HIRING" banner/sign
  • Radio advertisement
  • WSDOT Employment Site
  • Careers.wa.gov
  • governmentjobs.com
  • Other (specify below)
11
If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:

Required Question

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