We are looking for a strong office administrative background and/or management experience, collaborative and resourceful Executive Assistant who is highly organized, independent and reliable to assist the Executive Director for the Washington State Independent Living Council (WASILC).

In this role, as an Executive Assistant, you will be working closely with a dedicated, progressive, and engaging executive leader and building strong relationships both internally and externally. You must maintain good working relationships across WASILC the Independent Living Network, with council members and other stakeholders to coordinate communications, key initiatives, and advocacy efforts.

You will be the initial point of contact with the public, act on behalf of the Executive Director as instructed, and follow up on everything in a timely manner. As an administrative support staff, you will need to be extremely detailed oriented, track assignments, transmit and oversee communications and status requests to ensure WASILC activities are well-coordinated, deadlines are met, and stakeholders are well-informed. You will use your delegated authority to handle all administrative matters for the WASLC office, including reviewing requests for information and signature, advising of possible concerns or risks, and ensuring decisions and actions are in compliance with laws, rules, and policies. You will occasionally travel locally, statewide, and overnight to some locations depending on the business needs.    

Some of what you'll do

• Assist in coordinating, organizing, and tracking WASILC projects, tasks and assignments, ensuring priorities are communicated to managers and staff, conveying expectations and tracking deadlines are met
• Direct, assign, manage, coordinate and execute WASILC special projects, conveying expectations and tracking deadlines that are conducted with the Independent Living Network, State agencies, and Stakeholders, including but not limited to: WASILC Comprehensive Statewide Needs Assessment (CSNA), legislative, State WACs/RCW’s, and the Federal Rehabilitation Act, CFR’s and Guidelines
• Compose, edit, and proofread business communications and WASILC newsletter, including emails, memos, letters, agendas, technical correspondence, social media publishing, and reports, publish meeting minutes, and presentations
• Manage every aspect of your day -emails, calendar, schedule appointments, other activities, and high-level meetings with multiple participants including internal staff, as well as stakeholders
• Anticipate needs, initiate action, organize information, and prioritize, track, and follow through on action items, tasks, and projects to ensure the Executive Director is perceived as responsive, competent, and credible
• Communicate effectively with a broad range of internal and external stakeholders in appropriate and accessible formats
• Prepare and process council member travel itineraries, purchases, invoices, contract negotiations, reimbursements, and purchase orders for Executive Director approval.
• Maintain appropriate cost accounting and bookkeeping systems and participate in the budget process
• Maintain concise and accurate billing records, document monthly credit card reconciliation ensure they comply with the department, state compliance, policies, and laws.
  

• Skilled administrative or management professionals with a Bachelor's degree in business administration, public administration, or closely allied field.
• 3 years of administrative experience
• Additional qualifying experience may substitute for education on a year for year basis. Graduate study may substitute for up to two years of experience on a year for year basis
• Advanced computer skills with Microsoft Office, including Word, Outlook, PowerPoint, Excel, SharePoint, Adobe, virtual meeting platforms (zoom, skype, teams, etc.), and website management

• Understanding and commitment to advancing equity, diversity, and inclusion efforts.
• Exceptional communication skills, both written and oral; ability to edit and proofread for grammar, punctuation, and spelling; gains the support of others through persuasiveness, credibility, trust, and expertise
• Be collaborative, respectful, comfortable, and effective when interacting with high-level internal and external stakeholders in a complex, confidential, political environment
• Capability to organize multiple tasks, projects, and priorities in a deadline-driven environment with high level of detail
• Ability to problem-solve and exercise strong, independent judgment and respond calmly and quickly, often in stressful situations
• Adaptable and flexible in an ambiguous and ever-changing environment 
• Exceptional organizational, work independently or team environment, meeting and event planning
• Demonstrated ability to manage multiple projects with competing priorities
• Ability to learn new information and build on knowledge that intersects with all aspects of internal and external operations

• Cultural Awareness; desire to work with people from various cultural backgrounds knowledge of the morals and beliefs of other cultures, including disability community, demonstrated through behavior and communication
• Possess critical thinking skills and analysis for effective solutions.
• Advanced knowledge of Project Management  

• Current chronological resume
• A cover letter should show us your writing skills, explaining your interest in the job and experience with the disability community working directly or indirectly
• Three professional references with current contact information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
 
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
 
  
 
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