Election Worker - Office Assistant (Extra Help, Seasonal)



Election Worker - Office Assistant (Extra Help, Seasonal)

Salary

See Position Description

Location

County of San Mateo, CA

Job Type

Extra Help Seasonal

Job Number

E334AO

Department

Assessor-County Clerk-Recorder

Division

Elections

Opening Date

08/09/2022

Closing Date

10/6/2022 11:59 PM Pacific

Description

PEOPLE FIRST – Conduct fair, accurate, secure, and transparent elections to increase public participation and confidence.
 
The San Mateo County Registration & Elections Division is seeking seasonal Election Worker – Office Assistants to assist in the upcoming November 8, 2022 Statewide General Election.
 
We are currently seeking dedicated and hard-working individuals for temporary, full-time positions to be hired into one of the following areas:
 
Clerical Support/Vote by Mail

  • Data entry
  • Processing Vote by Mail ballots 
  • Counting ballots
  • Operating ballot processing equipment
 
Clerical Support/Voter Registration
  • Data entry
  • Updating voter registration records based on information from statewide voter registration database and other governmental agencies 
  • Preparing, verifying, and processing provisional ballots including a review of challenged ballots
  • Preparing, verifying, and processing petitions, including nominations, initiatives, and recall petitions and performing second-level petition verifications
 
Customer Service/Phone Bank
  • Assisting voters in finding election material and understanding their voting opportunities over the phone
 
Outreach Services
  • Demonstrating voting equipment
  • Registering voters
  • Presenting information about the upcoming election
 
Voting Equipment
  • Function-testing voting equipment
  • Assisting in delivery and pickup of voting equipment at Vote Centers
  • Driving personal vehicles to and from Vote Centers to troubleshoot equipment (required)
 
Supplies
  • Inventorying and packing/unpacking Vote Center supplies
  • Fulfilling inventory/supply lists for multiple Vote Centers
  • Recording and updating inventory numbers regularly
  • Operating pallet jacks and other devices to safely relocate supplies
  • Accepting shipments and packages to the warehouse 
  • Delivering supplies to Vote Centers
  • Valid California driver license required
 
Ballot Retrieval
  • Retrieving voted ballots from Ballot Drop Boxes throughout San Mateo County
  • Delivering voted ballots to San Mateo County Registration & Elections Division
  • Driving County vans throughout the day (and evenings, as needed)
  • May also help with delivering supplies to Vote Centers

Fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, Korean, Burmese, Hindi, or Japanese is preferred in Customer Service/Phone Bank and Outreach Services but not required.
 
The hourly wage for this position is $21.72.
The Election Worker – Office Assistant is classified as an Office Assistant.

NOTE: On October 4, 2022, the salary for this position was updated from $21.09/hour to $21.72/hour.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.
 
IMPORTANT: The County of San Mateo follows state and local best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff.  Such measures may include but are not limited to regular sanitization of equipment with provided supplies, class size limits, wearing masks inside the training center, enforcing social distancing, facility ventilation, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Qualifications

Ideal Clerical Support and Customer Service candidates will have a minimum of one year of general clerical, office assistant, phone services, or computer experience. Outreach Services candidates will have strong public speaking abilities and are bilingual in at least one of the above listed languages. Voting Equipment candidates will be able to lift and carry materials weighing more than 50 pounds and must use personal vehicles to service Vote Centers. Ballot Retrieval candidates will have a valid CA Driver License and be able to carry materials weighing up to 50 pounds.
 
Critical skills for all Election Worker Office Assistant positions include the ability to prioritize work, coordinate several activities, organize, and maintain accurate files and records, and understand and carry out oral and written directions.
 
Typical office hours are 8:00 am to 4:30 pm, Monday through Friday. However, these positions may require working overtime, including long hours, weekends, evenings, and holidays.   (Any authorized time worked more than 40 hours in the workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1-1/2) times the overtime worked.
Generally, extra-help employees who work on a holiday shall be compensated for such time worked at the rate of one and one-half (1 1/2) times the straight-time rate as provided in the Overtime Section of this MOU for their work group).
 
The selected individuals must be available for the entire employment period until the completion of their assignment.

Application/Examination

Anyone may apply for these important positions. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).
 
This is a continuous recruitment. The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. Positions could be filled at any time.
 
PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT. The Elections Division will contact you by phone or email if your qualifications meet the current needs.
 
Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
 
(Computer access is available for free at any San Mateo County Library.)
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. The recruitment will be open until all positions are filled.
 
Tentative Interview Dates:  August 22nd and until filled

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
The County is an Equal Employment Opportunity Employer.
 
Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.smcacre.org

Analyst: Chet Overstreet (08092022) (Office Assistant I – E334)

Please visit https://www.smcgov.org/media/100206/download?inline= for a complete listing of all benefits for this classification.
 
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.

NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.
 
As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
 
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.

01
Please select the position(s) is which you are interested in applying:
  • Clerical Support/Vote by Mail
  • Customer Service/Phone Bank
  • Outreach Services
  • Voting Equipment
  • Supplies
  • Ballot Retrieval
02
If you currently work a full-time job, please explain how you will be available to work in this position. (If you are not currently working a full-time job, please answer with "n/a".)

Required Question

Agency
County of San Mateo
Address
County of San Mateo Human Resources Department
455 County Center
Redwood City, California, 94063-1663
Phone
(650) 363-4343