If you’re an employee, officer, or board member of an entity, you can send the Federal Service Desk (FSD.gov) a request to become an administrator for your entity registration. You need an Entity Administrator Appointment Letter (EAAL) to gain access as an Entity Administrator for SAM.gov for the following reasons:
Before submitting an EAAL, check with your organization to see if your entity already has an administrator. If it does, the existing administrator can assign you the role (KB0036075), which is much faster and simpler.
If you manage entity registrations as a service, you may not request or receive an administrator role (KB0067413). You can still provide the service, but you must use the Data Entry role to do so.
If you meet the requirements for requiring Entity Administrator access, use these steps.
Step 1: Choose the Letter Template You Need
Select the letter template that best matches your situation from the three provided. When you identify the template you need, download it. No changes can be made to the template. The information submitted should be only for the fields required.
Use this template for a single domestic entity located in the U.S. or its outlying areas or any single entity that uses banking information from a U.S. financial institution in its SAM.gov entity registration.
Use this template for multiple domestic entities located in the U.S. or its outlying areas or multiple entities that use banking information from U.S. financial institutions in their SAM.gov entity registrations.
Use this template for a single international entity that does not use banking information from a U.S. financial institution in its SAM.gov entity registration. This template does not require notarization.
Step 2: Complete the Template
Once you’ve downloaded your template, follow these steps to complete it.
Step 3: Create a SAM.gov User Account (if necessary)
As the new Entity Administrator, you must create a SAM.gov user account (KB0017363) if you do not already have one. The FSD can not process your request if you do not have a SAM.gov user account with the email address you provide in the letter.
Step 4: Submit Your Letter to FSD
Scan your letter and submit it to the FSD:
You will receive a confirmation email with your incident number when you submit your letter. Processing times vary and reviews are completed in the order received. Entity Administrator Appointment Letters can not be expedited.
You will receive an email from the FSD when the letter review is complete. This email says if you are approved or if you need to make corrections. If information must be edited, you must submit a new letter with a new notary signature and seal so that we can process it. If you do not get a new notary signature, it may be denied. You can check the status of your active incidents in the FSD.gov portal (KB0017853).
Helpful Tips
To increase the chance that your Entity Administrator Appointment Letter is approved:
As of 7/27/2023, notarization within the same state as the entity is no longer required for entities that have multiple locations as long as all other notary requirements are satisfied.