[Federal Register Volume 85, Number 69 (Thursday, April 9, 2020)]
[Notices]
[Pages 19932-19934]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-07507]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF-2020-HQ-0003]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force (AF), Department of Defense (DoD).
ACTION: Notice of a new System of Records.
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SUMMARY: The Air Force Deputy Chief Information Officer is adding a new
System of Records titled, Bring Your Own Approved Device (BYOAD), F017
SAF CN A. The BYOAD program provides authorized AF users the ability to
voluntarily use their authorized personal mobile devices to conduct
government business. This system safeguards government records by
providing secured communication mechanisms on personal mobile devices
with secured containers and AF Public Key Infrastructure (PKI)
certificates for conducting government business.
DATES: This new System of Records is effective upon publication;
however, comments on the Routine Uses will be accepted on or before May
11, 2020. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: Department of Defense, Office of the Chief Management
Officer, Directorate for Oversight and Compliance, 4800 Mark Center
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
[[Page 19933]]
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Anh Trinh, Department of the Air
Force, Air Force Privacy Office, Office of Warfighting Integration and
Chief Information Officer, ATTN: SAF/CN, 1800 Air Force Pentagon,
Washington, DC 20330-1800, or by phone at (703) 614-8500.
SUPPLEMENTARY INFORMATION: The BYOAD program provides authorized AF
military members and civilian employees the ability to use approved
personal devices (i.e., smartphone or tablet) to access unclassified
government information and applications by installing a Managed Mobile
Service (MMS) on their personal devices. Similar federal and private
industry programs have shown to increase employee productivity,
convenience, and user job satisfaction.
The DoD notices for Systems of Records subject to the Privacy Act
of 1974, as amended, have been published in the Federal Register and
are available from the address in FOR FURTHER INFORMATION CONTACT or at
the Defense Privacy, Civil Liberties, and Transparency Division website
at https://dpcld.defense.gov.
The proposed system reports, as required by of the Privacy Act, as
amended, were submitted on March 26, 2020, to the House Committee on
Oversight and Reform, the Senate Committee on Homeland Security and
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to Section 6 of OMB Circular No. A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR
94424).
Dated: April 6, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Bring Your Own Approved Device (BYOAD), F017 SAF CN A.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Amazon Web Services--9105B Owens Drive, Unit 202, Manassas Park, VA
20111.
SYSTEM MANAGER(S):
Program Management Office, Headquarters Cyberspace Capabilities
Center Service Transition Division, 203 West Losey Street, Scott Air
Force Base, IL 62225, 618-229-6717,
[email protected].
Air Force Deputy Chief Information Officer, 1800 Pentagon Air
Force, Washington, DC 20330-1800, 703-695-6829, usaf.pentagon.saf-
cn.mbx.cns-workflow.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 9013, Secretary of the Air Force: Powers and duties; DoD
Directive (DoDD) 8100.02, Use of Commercial Wireless Devices, Services
and Technologies in the Department of Defense (DoD) Global Information
Grid (GIG); DoD Instruction (DoDI) 8420.01, Commercial Wireless Local-
Area Network (WLAN) Devices, Systems, And Technologies; DoDI 8170.01,
Online Information Management And Electronic Messaging; DoDI 5000.76,
Accountability and Management of Internal Use Software; AFMAN17-1301,
Computer Security (COMPUSEC).
PURPOSE(S) OF THE SYSTEM:
The BYOAD program provides authorized AF users a mechanism to
voluntarily receive AF approved software on their own authorized
personal mobile devices for the purpose of conducting government
business. This system enables optimum efficiency by providing
authorized AF personnel the convenience of using authorized personal
mobile devices equipped with secured communication components which
robustly safeguard government information and resources as required by
federal standards. User participation for this System of Records is
based upon informed, explicit consent.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
AF Active Duty, Reserve, and Air National Guard service members;
and civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual name, personal cell phone number and other mobile
specific numbers for network and device identification.
RECORD SOURCE CATEGORIES:
Individuals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this System of
Records.
b. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
c. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
d. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
e. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
f. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
g. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the System of Records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed
[[Page 19934]]
breach or to prevent, minimize, or remedy such harm.
h. To another Federal agency or Federal entity, when the DoD
determines information from this System of Records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Individual's full name and personal cell phone number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Destroy 5 years after fiscal year for audit control and planning.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Role-based access control restricts the system access to authorized
users with a need-to-know. The system is common access card-enabled and
has a firewall with security rules implemented. Records are encrypted
during transmission to protect session information and at rest. Access
to personally identifiable information is role/attribute based and
restricted to those who require the data in the performance of their
official duties and have completed annual information assurance and
privacy training.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address inquiries to the
Deputy Chief Information Officer, 1800 Pentagon Air Force, Washington,
DC 20330. Signed, written requests should include the individual's full
name, DoD ID number, current address, and telephone number and this
System of Records Notice number. In addition, the requester must
provide either a notarized statement or an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine if information about themselves is
contained in this system of records should address inquiries to the
Deputy Chief Information Officer, 1800 Pentagon Air Force, Washington,
DC 20330. Signed, written requests should include the individual's full
name, DoD ID number, current address, and telephone number. In
addition, the requester must provide either a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2020-07507 Filed 4-8-20; 8:45 am]
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