Roles in SAM.gov are assigned by domain or functional area. For example, you may be assigned an Administrator role in assistance listings but not in contract opportunities. Roles allow users to perform tasks only in the domain the role belongs to.  You must submit separate role requests for each domain. You can only have one role per domain.

Roles are also assigned by organization. For federal organizations, this means that your role applies within your department or independent agency (KB0035962), sub-tier (KB0035963), or office (KB0035964). You can perform the tasks that your role allows within the organization for which the role is assigned. You can have a role for more than one organization. For example, you might have a Contract Opportunities Administrator role in two offices in the same sub-tier. For non-federal organizations, roles apply within one or more entities. For example, if you are an Entity Registration Administrator, you can modify entities you belong to but not other entities.

Each role has a set of associated permissions that define the specific tasks a person can do with that role.

The tables below lists all of the roles in SAM.gov by functional domain. Each federal or non-federal role inherits the permissions of the role below it. For example, an Assistance Listings Administrator can do everything an Assistance User can do as well as additional functions.

The tables provide a brief description of what each role can do. For a full description, select the role name. When assigning the role, any permissions listed as can be added or can be removed can be selected or deselected by the administrator.

Helpful links for learning more about roles:

• What are roles? (KB0037069)
• Where can I find the Quick Start Guide for Federal Role Management? (KB0030312)
• Where can I find the Quick Start Guide for Non-federal Role Administration? (KB0029910)
• How do I request a role? (KB0016602)
• How do I invite or assign a role to users in SAM.gov? (KB0036075)
• Video on role management for administrators (KB0030311)
• How do I use the User Directory? (KB0036079)
• How can I find an Administrator for my department or independent agency? (KB0017686)
• Where can I find the Quick Start Guide for Bulk Updates of Federal Roles? (KB0036291)

 

Assistance Listing Roles

Role Name	Federal vs. Non-Federal
Administrator	Federal
Assistance user	Federal

 

Contract Data Roles (Reports only)

Role Name	Federal vs. Non-Federal
Administrator	Federal
Contracting Officer	Federal
Contracting Specialist	Federal

 

Contract Opportunities Roles

Role Names	Federal vs. Non-Federal
Administrator	Federal
Contracting Officer	Federal
Contracting Specialist	Federal
Administrator	Non-Federal
Data Entry	Non-Federal
Viewer	Non-Federal

 

Federal Hierarchy Roles

Role Names	Federal vs. Non-Federal
Department Administrator	Federal
Sub-Tier Administrator	Federal
Office Administrator	Federal

 

Exclusions Roles

Role Names	Federal vs. Non-Federal
Agency Roles Administrator	Federal
Agency Administrator Exclusions	Federal
Agency Exclusions Representative	Federal

 

 

Entity Registration Roles

Role Name	Federal vs. Non-Federal
Agency Roles Administrator	Federal
Agency Administrator Entity Management	Federal
Office Registration Representative	Federal
Administrator	Non-Federal
Data Entry	Non-Federal
Viewer	Non-Federal

 

Entity Reporting Roles

Role Name	Federal vs. Non-Federal
Administrator	Non-Federal
Data Entry	Non-Federal

 

System Account Roles

Role Name	Federal vs. Non-Federal
System Account Administrator	Federal
System Manager	Federal