NCDLMI

School Level Users’ Guide

Spring 2022

Users may complete this DLMI School Worksheet for planning, but all data must be entered into the online system at https://schools.nc.gov/ncdlmi.

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Updates & Changes for 2022

Structural Changes:

• NCEdCloud Integration-

• Users will no longer be required to use NCID to access the DLMI
• Users will sign in with their NCEdCloud Log in

• PSU & School Levels only

• There is no longer a ‘Charter’ or ‘LEA’ level.
• Now there are 2 levels- PSU and School

• All PSUs will complete the PSU level (includes district/LEA, Charter, Regional, & Lab schools)
• All schools in a PSU will complete the School level (includes Charter, Regional, & Lab schools)
• Therefore, PSUs with only one school (most Charter, Regional, & Lab schools) will complete BOTH the school & PSU level

• Abbreviated DLMI

• As we are in the process of modernizing the DLMI instrument to align with new legislative mandates as well as the Digital Learning Plan, which is in development, the DLMI instrument for 2021-22 is abbreviated.
• The School Level in particular is significantly shorter and includes only the “Leadership” and “Tech and Infrastructure” Focus Areas
• The PSU Level is also somewhat abbreviated.  It does not include the “Data & Assessment” or “Covid” Focus areas this year, and many questions have been omitted from other Focus Areas as well.
• However, it was necessary to add additional security questions to the Tech & Infrastructure Focus Areas.

Requesting Access via NCEdCloud

• Go to https://schools.nc.gov/ncdlmi
• Log in with your NCEdCloud Credentials

For Staff with no NCEdCloud access:

No Account At All: NCEdCloud staff accounts are created automatically based on being active in the Staff UID system. If the LEA Administrator for this PSU does not see the staff member at all in NCEdCloud, they will need to ensure the employee is active in Staff UID and Linq HR. If the employee is activated by 4pm, they will appear in NCEdCloud the next day. There is no way to manually add an employee to NCEdCloud outside of this process.

Account Not Claimed: If the PSU Administrator for this charter does see the staff member in NCEdCloud, they may just need to claim their account. Instructions to claim accounts are available here

Select the appropriate user role (wait for approval from PSU admin or DPI staff)

Welcome Page

On this page you will see:

•  name and access level of the person who is logged in

Links to:

• DLMI overview, DLMI Resource Links to Training slides, Webinar,  Users’ Guides, Worksheets

NCDLMI Features

Side Bar                  

The table of contents on the left navigation is color-coded to help users ensure completion of all required components.

Red = Not Started

Black = Partially Completed

Green = Completed

Additionally, the Focus Area you are currently working  on will be in all caps.

ALL Caps= Current Focus Area     

          PSU Level                                                    SCHOOL Level

Save Changes

At the bottom of each section, there are buttons to ‘Cancel’, ‘Save Changes’, or ‘Save Changes and Go to Next Page’.

Always save your changes frequently to avoid losing work.

If you have any errors on the page and it will not save, there should be an explanation of the issue.

NOTE: After the collection window closes, the DLMI will be locked to prevent further editing.

SCHOOL Level DLMI

• All schools in each PSU should complete the DLMI School Level inventory.
• All PSUs should complete the PSU Level (including LEAs, Regional, Lab, & Charter Schools)
• PSUs with only one school will need to complete BOTH the School & PSU inventories
• For this year we have eliminated the Data & Assessment and Covid Focus Areas because these data points either have been collected elsewhere or are no longer needed.
• Several items related to cybersecurity have been added to the Tech & Infrastructure Focus Area in the Network Services Element.

Download Data from previous years:

Due to structural changes and the need for fresh data for this year’s DLMI, no data is carried forward from previous years.However,  PSU or School admin may download data from previous years for their reference..  

• See this quick Video Tutorial for step by step instructions- Report for DLMI
• The data included in the download is based on user access.

Leadership:

Shared Vision (101, 103)

• 101: Provide a valid link to your PSUs strategic or technology plan. This can be a link to a shared Google Doc, .pdf, or website.

• Note- if your plan is in NCSTAR you may provide a link to it.  DPI staff can access.

• 102: OMITTED (combined into 101)
• 103 What structure does your school use for making decisions about media and technology?

• MTAC (Media Technology Advisory Committee)
• SIT (School Improvement Team)
• Both MTAC and SIT
• None
• Other (Please specify)

Personnel (103, 104, 106, 107, 108, 109))

104: How many full time equivalent (FTE) classroom teachers does your school have?

• You may use up to 2 decimal points to account for partial positions such as a teacher who works at multiple schools. You may also count the teachers at their home school only, but it is important that the whole PSU counts them the same way.
• Since ITF and Media Coordinators are counted separately in 105 and 107, do not count them in 104.

105: How many full time equivalent positions for each role at your school?  [ITFs with and without 077 or 079]

106: (if 1005 >0)Are the ITF schedules fixed, flexed or a combination of the two?

• All require numerical answers..
• You may use up to two decimal places if appropriate.

107: Media Coordinators (numbers, up to 2 decimal places)

108: SLMC with and without 076 (numbers, up to 2 decimal places)

108: SLMC schedule-Only shows if 108 is more than 0

109: Classified assistants for media, instructional technology, Tech support- (numbers, up to 2 decimal places)

Sustainability (Items 1011, 1011a, 1011b)

• 110 Does your school have an annual tech fee? (Yes, No)
• 111 (if 110=yes) What is the amount of the fee?

Policy (Items 114, 115, 116, 117, 118))

114: Does the school have a physical space that serves as a media Center? Yes or No

• Note: If the media center room has been repurposed and is not used as a place for students to browse for and check out books, answer ‘no’.

115: Number of book titles in collection (Individual TITLES, not books)

• Note on counting resources shared among the PSU/district: If the "district shelf" has 1000 titles and there are 10 schools in the district then each school counts 100 of these titles. If the titles are unlimited, simultaneous access, then each school should count the full 1000. Remember that this data should reflect the number of titles, not number of copies. Do not include titles from the district collection that are already available in the school collection.

116: % print format (only shows if 115 is more than 0)

117: % digital format ( only shows if 115 is more than 0)

• Note: the percentages in 116 and 117 must add up to 100. If the collection has the same title in both digital and print formats, please choose to include that in the print percentage or the digital percentage but not both.

118: Avg age of media collection (not the age of the facility, but the average publication date of the books in collection)- Provide 4 digit year

Technology & Infrastructure

School Networks (201, 203, 204, 205)

NOTE:

• The DLMI has an upload feature that allows PSU admin to complete the School Networks data (201, 203, 204, & 205) for their schools to ensure accuracy and lighten the burden on schools.
• Please check with the PSU admin before overwriting any data in this section if the items are already completed. 

201: Access Points-  must be whole number

202: OMITTED 

203: % of APs less than 5 years old as of 6/30/22 (drop down)

204: Type of WAN connection to LEA Hub

205: WAN connection Speed (MBPS)

End User Devices

Student Device Access

This is a new question for gathering legislatively mandated data for the Digital Learning Dashboard.

207: In which grades does your school:

• Provide devices at school
• Issue device to every student
• All devices to go home
• Have a BYOD initiative

Y/N-for each grade and each row

*Must have answer for each grade in all 4 rows

*Grades your school does not serve per EDDIE data will be prepopulated with “N” in each row

Laptops & Desktops (208, 209)

208: Operating Systems - Student Laptops, Desktops (note updated OS options)

NOTE: Provide a number in each blank; in none, use 0

209: % of Student Devices less than 4 years old 6/30/22

210: Operating Systems- Staff Laptops, Desktops (note updated OS options)

211: %  of Staff Devices less than 4 years old 6/30/22

Tablets (208, 208a)

212: Operating Systems- Student Tablets (note updated OS options)

Note: provide a number in each blank; use 0 if none

213: Operating Systems- Staff Tablets (note updated OS options)

• Note: provide a number in each blank; use 0 if none

214: Does your school have a BYOD initiative for staff? (yes/no)

Learning Environments (216,216a, 217, 217a)

216:  Provide the number of classrooms in your school (number only)

216a: Does every classroom have wifi access? (Yes, No)

217: How many of each type of Presentation Technology do you have in your school?: (numbers only)

• Note- updated options
• Provide numbers for each type of presentation technology
• Note- External Video Conferencing/ Synchronous Learning Unit =Presentation technology, as applied to external video conferencing, which includes a larger display with some type of camera (either built in or external connected) that allows for participants both in the room and on the video conferencing to see and hear each other synchronously.  Ideally, this would involve the ability of students to learn from a non-school based location (such as home) and for the teacher to hear, see, and interact with students in real time both in the classroom and outside of the classroom.  

217a: Percentage of classrooms that are interactive (dropdown ranges)

• Include rooms with any display system that has touch capabilities

Technical Support

*Only include staff that is assigned to your school.  Be sure NOT to include PSU level staff.

220: Number of full time technicians (numbers only - may use decimals if appropriate)

221: Does your school have a documented process for end-users to obtain tech support (yes, no)

*222: If 221=Yes, Provide link to description of the process

Outside of School

223: Approximately what percentage of students in your school have internet access at home? (numbers only)

Note- this percentage should represent students who DO HAVE internet (some got it backwards last year.)

The intent here is to have a best estimate of how many students have access on a regular basis to high speed internet at home.  If a student uses a hot spot but it runs out of data after a week, then they do NOT have access to reliable, consistent high speed internet at home.  We encourage systems to do their best in determining this.

Digital Content & Instruction- 

This focus area has been omitted from the DLMI for the 2021-22 School Year.

Verification

After completing the School level DLMI and before getting the principal to sign off, click the validation to ensure nothing is missing.

Each section will be marked Yes, No, or Partial.  If a section is marked as ‘partial’ there will be text to indicate what is missing.  

All should be marked ‘Yes’ & verified before requesting Principal sign off

Principal Sign Off

After completing the PSU Validation and Schools Check, the PSU Administrator should complete the PSU Administrator sign-off to verify complete and accurate information for the PSU