Account Specialist 1-2

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Account Specialist 1-2

Salary

$40,682.07 - $59,071.88 Annually

Location

(Ramsey County Courthouse) Saint Paul, MN

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

0499-23/03-001

Department

22D02-CtywideOp/EGCI/AccountingTeam

Opening Date

03/17/2023

Closing Date

3/30/2023 11:59 PM Central

Basic Function

The current vacancy is in the Office of Economic Growth and Community Investment (EGCI). The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.


This position will audit and process bills and claims, post transactions, and balance and reconcile accounts in order to issue and receive payments and maintain appropriate accounting and bookkeeping records relating to county-wide or departmental accounting activities; to assist in assembling and analyzing data and budget information; to process personnel and payroll transactions, and to perform related duties as assigned. (This is the entry-level of this class series.   Experience at this level provides the opportunity to obtain the knowledge and proficiency of skills and abilities required for advancement to Account Specialist 2.)


Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two days per week are performed in an office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to Flexible Workplace policy.

Covid 19
All job offers are conditioned on the candidate being fully vaccinated against COVID-19 with a vaccine authorized for emergency use or FDA-approved.  You will be required to show proof of vaccination on or before your first day of employment and complete a form certifying that you are vaccinated.  Religious and medical exemptions or reasonable accommodations will be considered upon request as required by applicable law.

If an internal candidate is selected, the salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).

To view or print a copy of the complete Ramsey County job (class) description for this position, go to Job Descriptions. Once on this page, you can browse the alphabetical list or search for a job description.

Salary Range for Accounting Specialist  1 - $19.13 to $27.78
Salary Range for Accounting Specialist  2 - $20.44 to $30.49

The examples of work performed below are from the Accounting Specialist 1 job description. To review a complete copy of the Accounting Specialist  2 job description please see the link above.

Examples of Work Performed

  1. Audit bills, claims, and related documents by recalculating and reviewing them to ensure the accuracy of transactions and conformance with relevant payment conditions. 
  2. Maintain general, control, and subsidiary books of account by posting and monitoring transactions, distributing charges, and calculating encumbrances. 
  3. Balance accounts by computing totals and comparing results to external controls in order to ensure the accuracy of accounts and to identify discrepancies.
  4. Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data, and entering corrections.
  5. Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
  6. Create accounts receivable documents for billable items by calculating rates, collecting and compiling data, and preparing invoices.
  7. Receipt cash and electronic payments in appropriate departments.
  8. Prepare periodic reports to document transactions and budget conditions.
  9. Research costs for planned purchases by contacting potential vendors and analyzing information in terms of the best cost/benefit outcome.
  10. Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.
  11. Maintain supplies of frequently used documents by monitoring their use and arranging for orders.
  12. Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator, and telephone equipment in connection with account maintenance activities.
  13. Compose correspondence such as emails, letters, reports, and certifications in response to requests from the public and other county employees.
  14. Provide account information to appropriate employees or members of the public as requested.

 

 

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management-approved work schedule is required.)

 

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14

Minimum Qualifications

Education: High school graduation or equivalent.

 

Experience: 

Account Specialist 1: One year of accounting/bookkeeping experience.

Account Specialist 2: Three years of accounting/bookkeeping experience. 


Substitution: 

Account Specialist 1: Completion of a recognized post-high school accounting program (equivalent to the 1-year course offered at St. Paul Community and Technical College) may substitute for the accounting/bookkeeping experience requirement.


Account Specialist 2: Graduation from a recognized 2-year Accounting /Bookkeeping program may substitute for two of the three years of experience required.  A Bachelor's Degree in Accounting/Bookkeeping or a related field may substitute for the three-year experience requirement.  However, a minimum of six months in the Account Specialist 1 classification or the equivalent will be required prior to being able to career development to the Account Specialist 2 classification. 


Certifications/Licensure: None.

Exam/Screening Process Information

The examination process will consist of the following section with each section weighted as indicated:

  • Training & Experience Rating = 100%
The examination for Accounting Specialist  1-2.   will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire.  Not all applicants who meet the minimum qualifications will pass the training and experience rating.  The rating on this supplemental questionnaire will depend on the answers - do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely.  Failure to respond could affect your score and final rank on this examination.

Eligible List:  The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as an Accounting Specialist 1-2. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for one month or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list. The names of all applicants who score in the top 20 will be forwarded to the department for further consideration.

Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process.  Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation:
Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.

To print a paper application for this posting click Paper Application  You will need to print off this posting and also answer the supplemental questions associated with this exam and submit them if you complete a paper application.

For further information regarding this posting, please contact kaitlyn.crowley@ramseycounty.us or by phone at (651) 266-2710

Ramsey County provides a wide range of employee benefits to support health and well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. To view our Total Rewards Guide click here or see below:

  • Medical and dental insurance.
    • Medical and dental insurance is available through HealthPartners for single or family coverage. The county covers 92.5% of single health insurance coverage, 76.8% of family health insurance coverage, and 50% of both single and family dental insurance coverage.
    • The Healthy Benefits program is available to help lower office visit copays for employees and dependents each year.
    • A health care savings plan and health flexible spending accounts are also available to maximize tax savings on health expenses.
  • Paid time off.
    • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees).
    • 11 scheduled holidays and one floating holiday.
    • Up to three weeks of 100% paid parental leave, plus additional use of sick time as noted below.
    • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours).
    • Wellness incentive allowing you to convert unused sick time to vacation or pay.
  • Retirement benefits.
    • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments.
    • New employees become vested after five years. For the Police and Fire union, employees are vested after 10 years.
    • Deferred compensation - 457(b) account with employer match.
  • Transit and parking.
    • Metropass program for a discounted monthly bus pass for commuters, saving employees $34.50 per month.
    • Flexible spending accounts for parking/transportation expenses.
  • Employee well-being.
    • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
    • Wellness programming.
    • Flexible spending account for dependent care.
    • Flexible work policy with hybrid work options for eligible positions.
  • Career development.
    • Tuition reimbursement, up to $4,000 per year.
    • Professional development opportunities through the Learning & Development Center.
    • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program.
    • Employee resource groups – help employees build connections through common bonds with colleagues.
  • Disability leave.
    • Long-term disability - Coverage replaces 40% of your lost income after six months of disability.
    • Short-term disability - Optional short-term disability coverage provides 60% income replacement.

For general information about Ramsey County's benefits packages, please visit our website at: https://www.ramseycounty.us/jobs/employee-benefits-and-policies.

01
Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills, and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Please select "yes" if you have read and understand.
  • Yes
  • No
02
Do you, or have you, ever held a professional license?
  • Yes
  • No
03
If you responded "Yes" to question #2, please list the type of license and state or jurisdiction the license is or was held. Please also indicate the status of your license. If this does not apply to you please write "N/A" in the space below.
04
Do you have a High School diploma or GED?
  • Yes
  • No
05
Do you have one or more years of accounting/bookkeeping experience?
  • Yes
  • No
06
If you answered "Yes" to the previous question, give a brief outline of your accounting/bookkeeping experience. In your response include the employer name, your job title, and length of time in the job title. If no experience in this area, please indicate "N/A" in this space.
07
Indicate how many years of full-time experience you have in accounts payable.
  • No experience in this area
  • Less than one year full-time experience in this area.
  • More than one year, but less than two years of full-time experience in this area.
  • More than two years of full-time experience in this area.
08
Please describe how you received the accounts payable experience indicated in the previous question. Include the employer name, your job title, and specific duties related to accounts payable. If no experience in this area, please indicate "N/A" in this space.
09
Which best describes your experience working with claims and invoices?
  • No experience in this area.
  • Less than one year full-time experience in this area.
  • More than one year full-time experience, but less than two years full-time experience in this area.
  • More than two years full-time experience in this area.
10
Please describe how you received the experience in claims and invoices indicated in the previous question. Include the employer name, your job title, and specific duties related to claims and invoices. If no experience in this area, please indicate "N/A" in this space.
11
Please describe how you received the experience working with vendors and payment inquiries indicated in the previous question. Include the employer name, your job title, and specific duties related to this knowledge. If no experience in this area, please indicate "N/A" in this space.
12
Select the option that best describes your experience working with vendors and responding to payment inquiries.
  • No experience in this area.
  • One year or less of experience in this area.
  • More than one year experience in this area.
13
Have you completed or are you currently participating in any of the Public Sector Partnership Programs at Ramsey County? Such as the Progressive Finance Internship, HIRED, Project for Pride in Living (PPL), an alternative Ramsey County internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity, or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.
  • Yes
  • No
14
If you selected "Yes" to the previous question, please identify which program you completed or are currently completing. If you answered "No", please type N/A.

Required Question

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Saint Paul, Minnesota, 55101
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