NOTE:  This recruitment will remain OPEN UNTIL FILLED.  Applicant review and on-going.  The hiring authority reserves the right to make a hiring decision at any time.  It is to the benefit of the applicant to apply early.  Applicants who applied prior to October 14, 2019, NEED NOT REAPPLY.
 

The Opportunity
 
The Department of Health (DOH) is building a new Project Management Office, and we're looking for a Project Manager who brings the right mix of empathy, insight, skill and creativity to shape the future of business project management at DOH.
 
When our Project Manager reads the phrase, "Other people matter like I matter" they'll think, "yes." They might even say it out loud. And their mindset shows up in the ways they behave toward others.
 
When we ask others about our Project Manager, they'll tell us about someone who drives results with remarkable capability, diligence, and technical skill. Equally importantly, they'll describe someone who:
 

• Sees and understands the objectives and challenges of people they impact.
• Makes adjustments to what they're doing based on what they learn.
• Holds themselves accountable for helping those around them succeed, as well as achieving their own business results.

When we talk with our Project Manager about their values, they'll see themselves in words like Human-Centered, Partnership, Equity, and Excellence. They'll also see in these words a challenge to improve--personally and organizationally--in pursuit of a better impact on people and better business outcomes.
 
The Project Manager serves as a team member within the Project Management Office, which is a part of the Office of Strategy and Development (OSD). OSD is responsible for setting agency-wide planning and performance standards in support of DOH's purpose and goals, and for moving the agency toward those goals. The office co-creates and helps implement organizational development, change management, continuous improvement, performance reporting, and project management strategies across the agency. This portfolio of work regularly includes precedent-setting, agency-wide projects.
 
Our next Project Manager has the opportunity to make a large, positive impact on DOH. It will take personal courage, tenacity, and humility to make that impact in a way that helps others achieve their goals along the way.
 
There are currently two (2) full-time permanent Management Analyst 5 (MA 5) positions within the Office of Organizational Strategy and Development. Applications submitted to this posting will be considered for both vacancies.
 
About DOH and our Employer of Choice Initiatives

Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe.  Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies. To learn more about the agency, visit our website, DOH Infographic, and see what it's like to Work@Health!
 
DOH is a great place to work and has implemented several "Employer of Choice" initiatives, including:
 

• We are committed to diversity and inclusion. DOH fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the customers we serve.
• We have an engaging Wellness@Health program which offers programs that support healthy behaviors and work/life balance. Our program provides wellness education, access to healthy food, physical activity classes, stress relief, and many other resources to support a healthy you.
• We support a healthy life/work balance by offering flexible/alternative work schedules, and mobile and telework options.  (Depending upon job duties.)
•  We are making exciting steps towards modernizing our workplace by providing motivating and inspiring workspaces that promote creative thought, innovation, and collaboration among co-workers.
• We have an Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding.  Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work.  (Depending upon job duties and work location.)

 

What will you be doing? – Duties include
 

• Convening and leading project teams through all phases of the project life cycle, and supporting other project managers in this work. These duties include:
  • Initiating: Engage internal and external stakeholders, including executives, to ensure the project is defined, authorized, funded, and properly prioritized within the agency's portfolio of projects. This work includes developing business cases, charters, leader-to-leader agreements, and other project analysis and documentation artifacts as needed.
  • Planning: Work with the project team, executive sponsor and stakeholders to develop detailed project management plans; gain approval from the executive sponsor and other key decision-makers. This includes facilitating meetings to derive customer requirements, creating adequate time and resource estimates, and closely managing the change and issues management processes throughout each project.
  • Executing: Lead and facilitate project teams conducting the work. This includes managing project plans, project budgets, project communications (internal and external), organizational change management, risk and issue management, and administering the project meeting and reporting functions as necessary.
  • Controlling: Closely monitor and manage projects to ensure they remain on time and on budget, risks are properly mitigated, issues are resolved effectively, and changes are conducted according to the appropriate project change management methods.
  • Closing: Responsible for all activities related to officially closing projects and reporting final results to internal and external partners, decision-makers and stakeholders.
• Assembling and coordinating cross-functional project teams.
• Managing relevant budget and resources, and facilitating effective project communication with internal and external stakeholders throughout the process.
• Delivering projects that meet the stated project goals, on time and within budget.
• Monitoring and reporting on the progress of projects to internal and external stakeholders, including executives, other agencies, public officials and others affected by projects.
• Preparing written and verbal updates on project progress, risks, issues, and solutions.
• Ensuring all stakeholders are appropriately involved, engaged, and aligned throughout the project life cycle.

What we're looking for

Our project managers will have excellent technical project management skills, extensive knowledge of project management methodologies and best practices. They'll bring razor-sharp attention to detail and the ability to cut through complexity and silos to help diverse groups achieve clarity, alignment, and meaningful results.
 
Our ideal candidates will be innovative, thoughtful project management professionals who view the world and everyone in it through a lens of diversity, equity, and inclusion.  Someone who has the personal courage, tenacity, and humility to hold themselves and all others responsible for embodying our purpose and values. 
 
The successful candidates will be team players, defined as having a driving passion for the work, bringing humility to their job and people interactions, and understanding how their words and actions impact others.

Required Qualifications
 

• OPTION 1:  A Bachelor's degree or higher; AND two (2) or more years of professional experience in project management, WHICH INCLUDES experience managing complex projects involving multiple staff and stakeholders.

 

• OPTION 2:  Six (6) or more years of professional experience in project management, WHICH INCLUDES experience managing complex projects involving multiple staff and stakeholders.

• Demonstrated experience and/or knowledge in the following:
  • Knowledge of both theoretical and practical aspects of project management.
  • Knowledge of project management methodologies, techniques, and tools.
  • Experience working with multi-disciplinary staff to accomplish complex projects.
  • Experience using project management software, such as Microsoft Project.

 

• Courage – Stepping up to address difficult issues, saying what needs to be said.
• Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Manages Complexity – Making sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Collaborates – Building partnership and working collaboratively with others to meet shared objectives.
• Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals.
• Drives Results – Consistently achieving results, even under tough circumstances.
• Action-Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

 
Desired Qualifications

• A certification from the Project Management Institute (PMI), or eligibility for certification.
• Demonstrated experience in the following:
  • Risk management, organizational development and/or strategic planning.
  • Managing projects related to high profile public policy issues.
  • Managing projects related to large-scale organizational changes, such as reorganizations, mergers and acquisitions, and major strategy shifts.
  • Effective large-group facilitation skills.
  • Working in public health at the local, state or federal level.

 
Conditions of Employment/Working Conditions
 
     With or without accommodation, I am willing and able to:
 

• Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions.
• Work at a tobacco-free campus and environment.
• Standard business hours are 8 am to 5 pm, Monday through Friday.  A flexible work schedule or telecommuting may be considered upon request and supervisory approval, after an initial review period.
• Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends, to meet program needs and critical deadlines.
• Occasionally travel (locally or regionally), as required, while performing the duties of this position.
• Work in a fast-paced/stressful environment with multiple priorities and competing deadlines.
• Interact and work with customers (some of whom may be frustrated or distressed) in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency.

 
This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
 
The Washington State Department of Health (DOH) is an equal opportunity employer.  DOH strives to create a working environment that is inclusive and respectful.  It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce.
 
If you have questions, need alternative formats or other assistance please contact Cher Williams at (360) 236-4545, Cher.Williams@doh.wa.gov, or TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).
 
Application Process
 
Intrigued? We'd love to hear from you.  Click "Apply" to submit your detailed application profile along with the following:
 

1. A letter of interest, describing how you meet the specific required and desired qualifications for this position.
2. A current resume.
3. Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) a subordinate.