OSF - Form 9 Special Edition
December 18, 2020
Form 9
If you have any questions, please email us at Form9@doe.in.gov.
Form 9 Troubleshooting
Supplemental Schedules Guidance
Statement of Obligations
Step Eight: Fund Balance Report
The program will auto populate the leftmost column (fund number, fund name and ending cash balance) using the fund balances submitted as part of the data file submission in step three of the Form 9 process. The column for “Additional Fund Name/Information” is optional and may be utilized to provide more detailed grant information, for example the year the grant was received. Schools will input all other information (the question, future capital amount and the explanation). Because most funds will not have funds being accumulated for future capital needs, the program will default to “N’ for that question.
School officials will be able to populate the report after successfully completing Steps 1-3 of the Form 9 financial data submission process. Step 8 Fund Balance Detail will populate using the most recent ending cash balances reported by the school corporation or charter school. Step 8 must be completed each Form 9 financial data reporting period.
Other local education agencies (LEAs) such as cooperatives and education services centers do not have to complete Step 8.
Form 9 Commonly Asked Questions
STEP 3 DATA SUBMISSION
Recommended Coding associated with Buses:
1) Bus purchase (not part of a loan or lease) account 27400 object 734
2) Gas account 27300 object 613
3) Lease payment account 53300 object 831
4) Bus loan payment account 51400 object 831
Use of account 26200
Ensure these are really operational costs and not constructional in order to correctly calculate
the Maintenance of Effort.
For self-insurance deposits on behalf of employees, be sure to use account 1971.
STEPS 5-7 SCHEDULES
Terminal Leave
● Character limit in column A of 25
● Character limit in column B of 20
● All cells in columns H and I must have an amount (use 0 if no amount)
● No commas
Capitalized Equipment
● Character limit in column A of 25
● No commas
● Make sure you save the file as “General” format EXCEPT for dates. Save the date
column as “Short Date”
Q: I’m building a fence. Would this be capitalized equipment?
A: No, this would be object 715.
Q: I’m repairing and upgrading my HVAC. Would this be capitalized equipment?
A: This would only be object 735 if a new unit is being purchased. Otherwise, use object 431.
Q: I’m upgrading our lighting. Would this be capitalized equipment?
A: No, this would be object 720.
SBOA School - Uniform Compliance Guidelines Manual
Chapter 1 - Prescribed Forms, Taxes, General Information, Local Policies, and Deposits and Investments (2017)
Chapter 2 - Introduction (2019)
Chapter 3 - Prescribed Forms (2019)
Chapter 4 - Funds and Fund Accounting (2019)
Chapter 5 - Classification and Definition of Receipt Accounts(2019)
Chapter 6 - Classification and Definition of Expenditure Accounts (2019)
Chapter 7 - Classification and Definition of Clearing Accounts (2019)
Chapter 8 - Classification and Definition of Object Accounts (2019)