[Federal Register Volume 85, Number 39 (Thursday, February 27, 2020)]
[Notices]
[Pages 11350-11351]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-03949]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2020-HQ-0005]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army (USA), Department of Defense (DoD).
ACTION: Rescindment of a System of Records Notice (SORN).
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SUMMARY: The USA is rescinding a System of Records, A0385-1040 ASO,
Army Safety Management Information System (ASMIS). These records
consist of safety investigation case files retrieved by the report
identification number, incident date, location, unit identification
code, accident classification, or accident description. Personal
information is collected during the investigation on individuals
involved in or witness to an incident; however, their personal
identifiers are not used to maintain or retrieve the records. To
maintain the integrity of investigatory material, the USA established
specialized procedures to restrict queries to descriptors of the
incident, therefore these records are not subject to the Privacy Act of
1974. Individuals involved in or witness to the incident, and other
interested parties may request information collected in safety
investigations records under the provisions of the Freedom of
Information Act (FOIA).
DATES: This System of Records rescindment is effective upon
publication.
FOR FURTHER INFORMATION CONTACT: Mr. Myron Wong, Department of the
Army, U.S. Army Records Management and Declassification Agency, ATTN:
Army Privacy and Civil Liberties Office, 9301 Chapek Road (Building
1458), Fort Belvoir, VA 22060-5605, or by phone at (571) 515-0500.
SUPPLEMENTARY INFORMATION: The ASMIS covers records pertaining to
safety investigation data and travel risk assessments. The records are
associated with two USA information technology (IT) systems: Army
Safety Management Information System-Revised (ASMIS-R) and Travel Risk
Planning System (TRiPS). The ASMIS-R is the USA's enterprise IT system
for collecting, storing, and managing USA safety incident data. The
TRiPS is a web-based application which allows individuals to generate
risk assessments when traveling by a personally owned automobile or
motorcycle. Records generated by the ASMIS-R and TRiPS are not
retrieved by the use of a personal identifier, therefore the records
are not subject to the Privacy Act of 1974 (5 U.S.C. 552a, as amended).
The U.S. Army Combat Readiness Center (USACRC) uses safety incident
data stored in the ASMIS-R to produce reports, operational guidance,
training materials, and incident analyses for the USA. Investigations
for mishaps and occupational injuries are mandated by 5 U.S.C. 7902,
Safety Programs and DoD Instruction 6055.07, ``Mishap Notification,
Investigation, Reporting, and Record Keeping.'' The investigations are
conducted in accordance with USA Regulation 385-10, ``The Army Safety
Program,'' and USA Pamphlet 385-40, ``Army Accident Investigations and
Reporting.'' Safety investigations are used exclusively for accident
prevention purposes. As such, the USA established specialized
procedures to maintain the integrity of investigatory case files by
restricting queries to descriptors of the incident. Safety
investigation records may contain privileged information to include
witness statements, deliberative products, pictures, diagrams, audio
and video tapes, investigatory notes, and findings. The information
collected is required to determine causal factors, implement corrective
actions, and develop mitigation strategies. Although personal
information is collected during the course of the investigation, it is
not used to retrieve safety records. The collection and use of personal
information is necessary to conduct interviews and to assess causal
factors (human error, material, or environmental). Personal identifiers
may be used to request data maintained in existing DoD Systems of
Records to include personnel, training, medical, and law enforcement
records.
Individuals involved in, witness to a USA safety incident, and or
other interested parties may request information collected in safety
investigations records under the provisions of the FOIA. The USACRC
Commander has oversight of the USA Safety program under authority
granted by the Assistant Secretary of the Army for Installations,
Energy and Environment. Accordingly, the USACRC is the repository for
all USA safety accident reports. All FOIA requests pertaining to USA
safety accident investigation reports will be referred through command
channels to Commander, U.S. Army Combat Readiness Center, Ruf Avenue,
Building 4905, Fort Rucker, AL 36362-5363. Electronic FOIA requests may
be submitted via the USACRC web page at: https://safety.army.mil/HOME/FOIA.aspx. The USACRC Commander has the authority to act as the initial
denial authority on requests for information from USA Safety Accident
Reports.
Records pertaining to individual travel risk assessments are
created in the TRiPS application. The TRiPS is a web-based tool
accessible to all DoD service members and civilians. The TRiPS allows
individuals to create a safety assessment when traveling by a privately
owned automobile or motorcycle for leave, pass or other purpose. The
application provides a fillable worksheet and generates a PDF file and
is automatically emailed to the addressee specified by the individual
completing the worksheet. Personal information entered in the worksheet
includes name, email address, supervisor's email address, departure
location, destination, and travel dates. All personal information
entered in the TRiPS is stored in a temporary cache while the
assessment is generated. The output (PDF) is a travel risk assessment
for the individual to submit to his or her supervisor for face-to-face
counseling. The risk assessment provides tips to help with trip
planning and reinforces safe driving practices. The individual may
optionally save the PDF to a location of his or her choosing. The
completed worksheet is retained by the supervisor in the individual's
local supervisory/counseling record. The application does not store or
share data with the ASMIS-R. The application was included as a System
of Records under the ASMIS during initial development, however, the
requirements changed as the application was expanded to support all
services. The TRiPS does not require user registration and does not
maintain any records on individuals.
Rescission of this SORN does not affect the safeguards, retention,
or disposition of the records. Paper and electronic records are
protected in accordance with policies in DoD Manual 5200.01, Volume 4,
DoD Information Security Program: Controlled Unclassified Information
(CUI). Records are accessed by person(s) responsible for servicing the
records
[[Page 11351]]
system in performance of their official duties and by properly screened
authorized personnel cleared for need-to-know. Records are stored in
locked rooms, cabinets, and in computer storage devices protected by
computer system software. Access to computerized data is restricted by
use of Common Access Cards (CACs) and is accessible only by users with
an authorized account. USA safety mishap and occupational injury
records, both physical and digital will be retained for 50 year(s)
after the event and until no longer needed for business use, in
accordance with the approved records schedule. Travel assessments
generated by the TRiPS are maintained based on the component's
disposition schedules for local supervisory/counseling records.
The DoD notices for Systems of Records subject to the Privacy Act
of 1974, as amended, have been published in the Federal Register and
are available from the address in FOR FURTHER INFORMATION CONTACT or
via the Defense Privacy, Civil Liberties, and Transparency Division
website at https://dpcld.defense.gov.
The proposed systems reports, as required by the Privacy Act of
1974, as amended, were submitted on December 30, 2019, to the House
Committee on Oversight and Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and to the Office of Management and
Budget (OMB) pursuant to Section 6 of OMB Circular No. A-108, ``Federal
Agency Responsibilities for Review, Reporting, and Publication under
the Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR
94424).
SYSTEM NAME AND NUMBER:
Army Safety Management Information System (ASMIS), A0385-1040 ASO.
HISTORY:
June 15, 2010, 75 FR 33794.
Dated: February 24, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2020-03949 Filed 2-26-20; 8:45 am]
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