Citation and commencement

1.—(1) These Regulations may be cited as the Restriction of Public Sector Exit Payments Regulations 2020.

(2) These Regulations come into force on the twenty first day after the day on which they are made.

Interpretation

2.  In these Regulations–

“the Act” means the Small Business, Enterprise and Employment Act 2015;

“ACAS” means the Advisory, Conciliation and Arbitration Service;

“ACAS Arbitration Scheme” means the arbitration scheme set out in the Schedule to the ACAS Arbitration (Great Britain) Order 2004(2);

“conciliation agreement” means any agreement to refrain from instituting or continuing legal proceedings where an ACAS conciliation officer has taken any action under any of sections 18A to 18C of the Employment Tribunals Act 1996(3);

“exit payment” means a payment of a description prescribed in regulation 5(2);

“exit payment cap” means the amount for the time being specified in section 153A(1) of the Act;

“financial year” means each period of 12 months ending on 31 March;

“fire and rescue authority” means the authority determined under section 1 or established under sections 2 or 4 of the Fire and Rescue Services Act 2004(4);

“hours worked” by a person means the normal working hours in a period of a month the person is required to work under a contract of employment in respect of an employee or under the terms of appointment to an office in respect of an office-holder;

“local authority” means–

“redundancy” has the meaning in section 139 of the Employment Rights Act 1996(5);

“relevant authority” means–

“relevant Minister” means either–

“relevant public sector exit” means a situation where–

“relevant redundancy payment” means–

“salary” in respect of any employment or service in an office means the annual value of remuneration, including any benefit in kind, a person was entitled to receive under a contract of employment in respect of the employment or office or under the terms of appointment to an office in respect of the office, on the date that the person left the employment or ceased to hold the office;

“settlement agreement” means any agreement to refrain from instituting or continuing legal proceedings which satisfies the conditions in section 203(3) of the Employment Rights Act 1996(7);

“statutory redundancy pay” means an amount calculated in accordance with section 162 of the Employment Rights Act 1996(8);

Restrictions on exit payments

3.  Subject to regulations 5, 6 and 7–

(a)a relevant authority must not make an exit payment to a person which exceeds the exit payment cap in respect of a relevant public sector exit;

(b)where two or more relevant public sector exits occur in respect of the same person within any period of 28 consecutive days, the total amount of the exit payments made to that person in respect of those exits must not exceed the exit payment cap.

4.  For the purposes of regulation 3(b), the exit payments are to be treated as having been paid in the following sequence–

(a)where the relevant public exits do not occur on the same day, in chronological order;

(b)in any other case, in the following order–

(i)in descending order of salary;

(ii)where the salaries are equal, in the descending order of hours worked;

(iii)where the salaries and hours worked are equal, in descending order of the person’s length of the service in the employment or as holder of the office; or

(iv)where the salaries, hours worked and length of service in the employment or as holder of the office are equal, in the order determined by the relevant Minister.

Exit payments

5.—(1) In this regulation a reference to an exit payment made to a person includes a reference to an exit payment made in respect of that person to another person.

(2) The following descriptions of payment are exit payments, unless the payment falls within regulation 6–

(a)subject to regulation 7, any payment on account of dismissal by reason of redundancy;

(b)any payment to reduce or eliminate an actuarial reduction to a pension on early retirement or in respect to the cost to a pension scheme of such a reduction not being made;

(c)any payment pursuant to an award of compensation under the ACAS arbitration scheme or a settlement or conciliation agreement;

(d)any severance payment or ex gratia payment;

(e)any payment in the form of shares or share options;

(f)any payment on voluntary exit;

(g)any payment in lieu of notice due under a contract of employment;

(h)any payment to extinguish any liability to pay money under a fixed term contract;

(i)any other payment, whether under a contract of employment or otherwise, in consequence of termination of employment or loss of office.

Payments exempt from restriction

6.  The following descriptions of payment are not exit payments—

(a)any payment in respect of death in service;

(b)any payment in respect of incapacity as a result of accident, injury or illness;

(c)any payment under–

(i)rule B7(5A), Schedule 2 to the Firemen’s Pension Scheme Order 1992(9) where the relevant fire and rescue authority has determined that an individual be paid a lump sum;

(ii)rule 6, Part 3, Schedule 1 to the Firefighters’ Pension Scheme (England) Order 2006(10) where the relevant fire and rescue authority has determined that an individual should be retired with an early retirement pension initiated by that authority in accordance with the Addendum to the Fire and Rescue National Framework for England on firefighters’ fitness prepared in accordance with section 21 of the Fire and Rescue Services Act 2004(11);

(iii)rule 6, Part 3, Schedule 1 to the Firefighters’ Pension Scheme (Wales) Order 2007(12) where the relevant fire and rescue authority has determined that an individual should be retired with an early retirement pension;

(iv)regulation 62 of the Firefighters’ Pension Scheme (England) Regulations 2014(13) where the relevant fire and rescue authority has determined that an individual should be retired with an early retirement pension initiated by that authority in accordance with the Addendum to the Fire and Rescue National Framework for England on firefighters’ fitness prepared in accordance with section 21 of the Fire and Rescue Services Act 2004(14);

(v)regulation 71 of the Firefighters’ Pension Scheme (Wales) Regulations 2015 (employer initiated retirement)(15) where the relevant fire and rescue authority has determined that an individual should be retired with an early retirement pension initiated by the authority;

(d)any service award to a member of the judiciary in accordance with the determination of the Lord Chancellor dated 31 March 2006(16);

(e)any payment in respect of annual leave due under a contract of employment but not taken;

(f)any payment in compliance with an order of a court or tribunal;

(g)any payment in lieu of notice due under a contract of employment that does not exceed one quarter of the relevant person’s salary.

Prohibition on reduction of statutory redundancy pay or equivalent

7.—(1) A relevant authority must not reduce the amount of a relevant redundancy payment in respect of a relevant public sector exit.

(2) Accordingly, if–

(a)a person is entitled to a relevant redundancy payment and one or more other exit payments in respect of a relevant public sector exit; and

(b)the total amount of the exit payments in respect of the exit would exceed the exit payment cap,

the relevant authority must reduce the amount of one or more of the other exit payments.

(3) Where this regulation applies, a payment of a relevant redundancy payment by a relevant authority may cause the total amount of exit payments payable to the person to exceed the exit payment cap, but only if all other exit payments by the relevant authority to which the person would, but for these Regulations, have been entitled to have been reduced to zero.

Payments made in connection with early retirement

8.—(1) Where these Regulations prevent a relevant authority from making an exit payment of the type described in regulation 5(2)(b) which exceeds the exit payment cap in respect of a person, the relevant authority must, as an alternative, make to that person or in respect of that person to another person, a payment of an amount not exceeding the amount of that exit payment.

(2) This regulation is subject to regulation 3(a).

Requirement to inform

9.—(1) This regulation applies to a person–

(a)who has left employment or office in circumstances amounting to a relevant public sector exit; and

(b)who is entitled to receive an exit payment in respect of that relevant public sector exit.

(2) The person must on or as soon as reasonably practicable after the day on which the exit occurs inform in writing all relevant authorities of which the person is an employee or which are responsible for determining the level of remuneration payable to that person in respect of a public office listed in the Schedule of which the person is an office-holder –

(a)that the person is entitled to an exit payment;

(b)the type of exit payment;

(c)the amount of the exit payment;

(d)the date that the person left the employment or office to which the exit payment relates; and

(e)the identity of the relevant authority that is obliged or otherwise undertakes to make the exit payment.

Relaxation of the restriction

10.  The power in section 153C(1) of the Act (relaxation of restriction) is exercisable, in relation to exit payments made by—

(a)a devolved Welsh authority, by the Welsh Ministers instead of by a Minister of the Crown;

(b)a local authority in England, by the full council of that local authority;

(c)a fire and rescue authority in England, by the fire and rescue authority; and

(d)the Greater London Authority, by the London Assembly.

Power to relax to be exercised following compliance with Treasury directions or with consent

11.—(1) The power in section 153C(1) of the Act must not, unless it is exercised with the consent of the Treasury, be exercised without compliance with any directions given by the Treasury applicable to the exercise of the power.

(2) This regulation does not apply in relation to payments made by a devolved Welsh authority.

Duties to keep records and publication requirements in respect of relaxation of the restriction

12.—(1) A person who exercises the power in section 153C(1) of the Act must keep a written record of–

(a)the fact the power has been exercised;

(b)the name of the person in respect of whom the power was exercised;

(c)the amount and type of the exit payment in respect of which the power was exercised;

(d)the date on which the power was exercised; and

(e)the reasons why the power was exercised.

(2) A record under paragraph (1) must be kept for 3 years beginning with the day on which the decision is taken to exercise the power in section 153C(1) of the Act.

(3) At the end of each financial year in which the power in section 153C(1) of the Act was exercised, each relevant authority which has exercised the power must publish details of—

(a)the amounts and types of exit payments made by the relevant authority in respect of which the power was exercised;

(b)the dates on which the power was exercised; and

(c)the reasons why the power was exercised.

Regulation 2(a)

SCHEDULE

PART 1PUBLIC SECTOR AUTHORITIES

Regulation 2(b)

PART 2OFFICES

EXPLANATORY NOTE

(This note is not part of the Regulations)

These Regulations restrict a body listed in the Schedule from making a payment of a prescribed description (“exit payment”) exceeding the amount specified in section 153A Small Business, Enterprise and Employment Act 2015 (2015 c.26) (“the cap”) to an employee or office holder in consequence of leaving employment or office (“an exit”) except in the circumstances set out in these Regulations. The cap amount is currently £95,000.

Regulation 3 sets out when the restriction applies in relation to an exit payment, or exit payments arising from multiple exits occurring in a period of 28 consecutive days.

Regulation 4 sets out the sequence in which multiple exit payments are treated as having been paid.

Regulation 5 sets out the types of exit payments that are subject to the restriction and regulation 6 sets out the description of payments that are exempt from the restriction.

Regulation 7 imposes an obligation not to reduce the amount of a statutory redundancy payment or the equivalent payment paid to civil servants or employees of certain prescribed public offices.

Regulation 8 imposes an obligation on a prescribed body to make an alternative type of payment in the event it is prevented from making a payment relating to early retirement by these Regulations.

Regulation 9 imposes an obligation on a person entitled to receive an exit payment to inform other employers or specified bodies in relation to holder of an office of prescribed matters.

Regulations 10 and 11 set the circumstances in which the restriction to make an exit payment in excess of the cap amount may be relaxed and regulation 12 imposes a duty on the body relaxing the restriction to keep records and publish details of prescribed matters.

A full impact assessment has not been provided for these Regulations as no, or no significnat impact on the private, voluntary or public sectors is foreseen.