[Federal Register Volume 85, Number 101 (Tuesday, May 26, 2020)]
[Notices]
[Pages 31497-31499]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-11198]
-----------------------------------------------------------------------
FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
[[Page 31498]]
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, notice is hereby given that the Farm Credit Administration
(FCA or Agency) is amending an existing system of records, FCA-10--Farm
Credit System Institution Criminal Referrals--FCA. The Farm Credit
System Institution Criminal Referrals--FCA system is used to track the
progress of criminal referrals through the justice system, to notify
FCA examiners and Farm Credit System institutions of criminal
referrals, and to issue notices/orders of prohibition. The Agency is
updating the notice to clarify and include more details about the
categories of records maintained in the system, how they are
maintained, to update the routine uses, to make administrative updates,
and to make non-substantive changes to conform to the system of records
notice (SORN) template requirements prescribed in the Office of
Management and Budget (OMB) Circular No. A-108.
DATES: You may send written comments on or before June 25, 2020. FCA
filed an amended System Report with Congress and the Office of
Management and Budget on April 20, 2020. This notice will become
effective without further publication on July 6, 2020 unless modified
by a subsequent notice to incorporate comments received from the
public.
ADDRESSES: We offer a variety of methods for you to submit your
comments. For accuracy and efficiency reasons, commenters are
encouraged to submit comments by email or through the FCA's website. As
facsimiles (fax) are difficult for us to process and achieve compliance
with section 508 of the Rehabilitation Act, we are no longer accepting
comments submitted by fax. Regardless of the method you use, please do
not submit your comment multiple times via different methods. You may
submit comments by any of the following methods:
Email: Send us an email at [email protected].
FCA Website: http://www.fca.gov. Click inside the ``I want
to. . .'' field, near the top of the page; select ``comment on a
pending regulation'' from the dropdown menu; and click ``Go.'' This
takes you to an electronic public comment form.
Mail: David Grahn, Director, Office of Regulatory Policy,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
You may review copies of comments we receive at our office in
McLean, Virginia, or from our website at http://www.fca.gov.
Once you are in the website, click inside the ``I want to . . .''
field, near the top of the page; select ``find comments on a pending
regulation'' from the dropdown menu; and click ``Go.'' This will take
you to the Comment Letters page, where you can select the SORN for
which you would like to read public comments. The comments will be
posted as submitted but, for technical reasons, items such as logos and
special characters may be omitted. Identifying information that you
provide, such as phone numbers and addresses, will be publicly
available. However, we will attempt to remove email addresses to help
reduce internet spam.
FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer,
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4019, TTY (703) 883-4020.
SUPPLEMENTARY INFORMATION: This publication satisfies the requirement
of the Privacy Act of 1974 that agencies publish a system of records
notice in the Federal Register when there is a revision, change, or
addition to the system of records. The substantive changes and
modifications to the currently published version of FCA-10--Farm Credit
System Institution Criminal Referrals--FCA include:
1. Identifying the records in the system as unclassified.
2. Updating the system location to reflect the system's current
location.
3. Updating the system managers to reflect the system's current
owner.
4. Expanding and clarifying the categories of records to ensure
they are consistent with the purposes for which the records are
collected.
5. Expanding and clarifying the routine uses for which information
in the system may be disclosed.
6. Expanding and clarifying how records may be stored and
retrieved.
7. Revising the retention and disposal section to reflect relevant
records schedule.
8. Revising the safeguards section to reflect updated cybersecurity
guidance and practices.
Additionally, non-substantive changes have been made to the notice
to align with the latest guidance from OMB.
The amended system of records is: FCA-10--Farm Credit System
Institution Criminal Referrals--FCA. As required by 5 U.S.C. 552a(r) of
the Privacy Act, as amended, FCA sent notice of this proposed system of
records to the Office of Management and Budget, the Committee on
Oversight and Government Reform of the House of Representatives, and
the Committee on Homeland Security and Governmental Affairs of the
Senate. The notice is published in its entirety below.
SYSTEM NAME AND NUMBER:
FCA-10--Farm Credit System Institution Criminal Referrals--FCA.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Examination, Farm Credit Administration, 1501 Farm Credit
Drive, McLean, VA 22102-5090.
SYSTEM MANAGER:
Director, Office of Examination, Farm Credit Administration, 1501
Farm Credit Drive, McLean, VA 22102-5090.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 2243, 2252 and 12 CFR part 612.
PURPOSES OF THE SYSTEM:
Information in this system of records is used to track the progress
of criminal referrals through the justice system, to notify FCA
examiners, the FCA Office of General Counsel, and Farm Credit System
(FCS) institutions of criminal referrals, and to issue notices/orders
of prohibition or take other enforcement actions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who participate or have participated in the conduct of,
or who are or were connected with, FCS institutions, such as directors,
officers, employees, borrowers, shareholders, and agents, who have been
named in criminal referrals, investigatory records or administrative
enforcement orders or agreements.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains paper and electronic files consisting of:
(1) Criminal referral forms and accompanying documents,
(2) inter-agency or intra-agency correspondence or memoranda;
(3) newspaper clippings and other similar supplementary materials;
(4) Federal, state, or local criminal law enforcement agency
investigatory reports, indictments, and/or arrest or conviction
information; and
(5) administrative enforcement orders or agreements.
Records contain personally identifiable information including, but
not limited to: Name, address, Social Security number (SSN), taxpayer
identification number (TIN), date of birth, relationship to an FCS
institution,
[[Page 31499]]
and employment information (for referrals involving current or former
FCS institution employees, contractors, or agents), information about
financial transactions or other financial information for persons
suspected of a criminal violation, as well as information about the
suspected criminal violation, and name, title, and contact information
for identified witnesses of suspected criminal violation or FCS
institution employees responsible for completing and submitting the
criminal referral form. Records contained in this system (e.g.,
criminal investigation reports prepared by the Federal Bureau of
Investigation, Secret Service, and other Federal law enforcement
agencies) may be the property of other agencies. Upon receipt of a
request for such records, FCA will immediately notify the proprietary
agency of the request and ask how to process the request for access.
FCA may forward the request to the proprietary agency for processing in
accordance with that agency's regulations.
RECORD SOURCE CATEGORIES:
Farm Credit System institutions; Federal financial regulatory
agencies; news media outlets; and criminal law enforcement
investigatory and prosecutorial authorities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
See the ``General Statement of Routine Uses'' (64FR 8175). The
information collected in the system will be used in a manner that is
compatible with the purposes for which the information has been
collected and, in addition to the applicable general routine uses, may
be disclosed for the following purposes:
(1) We may disclose information in this system of records to any
financial institution, agency, authority, or other entity affected by
the suspected criminal activities.
Disclosure to consumer reporting agencies: None.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in hard copy and electronic form, including
in a computerized database.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by individual name, name of submitting FCS
institution, date received, chronological number assigned in order of
receipt, borrower type, referral type, loss amount, criminal violation,
or by some combination thereof.
POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained in accordance with the FCA Comprehensive
Records Schedule and National Archives and Records Administration
regulations.
ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
FCA implements multiple layers of security to ensure access to
records is limited to those with need-to-know in support of their
official duties. Paper records are physically safeguarded in a secured
environment using locked file rooms, file cabinets, or locked offices
and other physical safeguards. Computerized records are safeguarded
through use of user roles, passwords, firewalls, encryption, and other
information technology security measures.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
NOTIFICATION PROCEDURE:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, McLean, VA 22102-5090.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
This system is subject to a specific exemption, 5 U.S.C.
552a(k)(2), to the extent investigatory material is compiled for law
enforcement purposes. Federal criminal law enforcement investigatory
reports maintained as part of this system may be subject to exemptions
imposed by the originating agency under 5 U.S.C. 552a(j)(2).
HISTORY:
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999, page
21875.
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.
Dated: May 19, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-11198 Filed 5-22-20; 8:45 am]
BILLING CODE 6705-01-P