[Federal Register Volume 85, Number 149 (Monday, August 3, 2020)]
[Notices]
[Pages 46622-46623]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-16702]
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FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
ACTION: Notice of a Modified System of Records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, notice is hereby given that the Farm Credit Administration
(FCA or Agency) is amending an existing system of records, FCA-14--
Employee Travel Records--FCA.
DATES: You may send written comments on or before September 2, 2020.
The FCA filed an amended System Report with Congress and the Office of
Management and Budget on June 8, 2020. This notice will become
effective without further publication on September 14, 2020 unless
modified by a subsequent notice to incorporate comments received from
the public.
ADDRESSES: We offer a variety of methods for you to submit your
comments. For accuracy and efficiency reasons, commenters are
encouraged to submit comments by email or through the FCA's website. As
facsimiles (fax) are difficult for us to process and achieve compliance
with section 508 of the Rehabilitation Act, we are no longer accepting
comments submitted by fax. Regardless of the method you use, please do
not submit your comment multiple times via different methods. You may
submit comments by any of the following methods:
Email: Send us an email at [email protected].
FCA website: http://www.fca.gov. Click inside the ``I want
to. . .'' field, near the top of the page; select ``comment on a
pending regulation'' from the dropdown menu; and click ``Go.'' This
takes you to an electronic public comment form.
Mail: David Grahn, Director, Office of Regulatory Policy,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
You may review copies of comments we receive at our office in
McLean, Virginia, or from our website at http://www.fca.gov. Once you
are in the website, click inside the ``I want to. . .'' field, near the
top of the page; select ``find comments on a pending regulation'' from
the dropdown menu; and click ``Go.'' This will take you to the Comment
Letters page, where you can select the SORN for which you would like to
read public comments. The comments will be posted as submitted but, for
technical reasons, items such as logos and special characters may be
omitted. Identifying information that you provide, such as phone
numbers and addresses, will be publicly available. However, we will
attempt to remove email addresses to help reduce internet spam.
FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer,
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.
SUPPLEMENTARY INFORMATION: This publication satisfies the requirement
of the Privacy Act of 1974 that agencies publish a system of records
notice in the Federal Register when there is a revision, change, or
addition to the system of records.
The Employee Travel Records--FCA system is used to ensure proper
payment of travel claims. The Agency is updating the notice to include
payment of relocation costs and fees as a primary purpose of the system
and is updating the categories of records maintained in the system to
reflect that modified purpose. Additionally, the FCA is making
administrative updates as well as non-substantive changes to conform to
the system of records notice (SORN) template requirements prescribed in
the Office of Management and Budget (OMB) Circular No. A-108. The
substantive changes and modifications to the currently published
version of FCA-14--Employee Travel Records--FCA include:
1. Updating the name of the system to reflect the expanded
purpose--FCA-14--Employee Travel and Relocation Records--FCA.
2. Identifying the records in the system as unclassified.
3. Updating the system location to reflect the system's current
location.
4. Updating the system managers to reflect the system's current
owner.
5. Expanding the purpose of the system to include processing
payment(s) of relocation claims for FCA employees.
6. Expanding and clarifying the categories of records to ensure
they are consistent with the purposes for which the records are
collected.
7. Expanding and clarifying the categories of individuals to ensure
they are consistent with the purposes for which the records are
collected.
8. Expanding and clarifying how records may be stored and
retrieved.
9. Revising the retention and disposal section to reflect the
relevant records schedule.
10. Revising the safeguards section to reflect updated
cybersecurity guidance and practices.
Additionally, non-substantive changes have been made to the notice
to align with the latest guidance from OMB.
The amended system of records is: FCA-14--Employee Travel and
Relocation Records--FCA. As required by 5 U.S.C. 552a(r) of the Privacy
Act, as amended, the FCA has sent notice of this proposed system of
records to the Office of Management and Budget, the Committee on
Oversight and Government Reform of the House of Representatives, and
the Committee on Homeland Security and Governmental Affairs of the
Senate. The notice is published in its entirety below.
System Name and Number:
FCA-14--Employee Travel and Relocation Records--FCA.
Security Classification:
Unclassified.
System Location:
Office of the Chief Financial Officer, Farm Credit Administration,
1501 Farm Credit Drive, McLean, VA 22102-5090.
System Manager:
Chief Financial Officer and Director, Office of the Chief Financial
Officer,
[[Page 46623]]
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
Authority for Maintenance of the System:
12 U.S.C. 2243, 2252.
Purposes of the System:
Information in this system of records is used by the FCA to ensure
the proper payment of travel and relocation claims.
Categories of Individuals Covered by the System:
FCA employees who travel at the expense of FCA or in support of
official FCA business and individuals who relocate at FCA's expense.
Categories of Records in the System:
This system contains information including, but not limited to: (a)
Name, home and business address, telephone number, email address, and
Social Security number of FCA employees traveling on FCA business or
being relocated at FCA's expense; (b) name and relationship information
of spouses, children, and other family members for individuals being
relocated at FCA's expense; (c) employment information, such as grade,
retirement plan, title (current and new), duty station address, salary
information, and government issued credit card number (if applicable)
of individuals being relocated at FCA's expense; (d) buyer seller and
similar residence transaction information of the individual being
relocated at FCA's expense, including property addresses, purchase/sale
prices, information about the financing company/lender associated with
a property, loan account number(s) and other loan information
(principle, payments, down payment, etc.), insurance company associated
with the property, and other documents provided by the individual as
receipts for reimbursement; (e) travel information including
authorization number, destination, itinerary, mode and purpose of
travel, as well as travel and relocation authorizations, travel
vouchers, receipts, dates, expenses, amounts advanced, amounts claimed,
amounts reimbursed, receipts, and other records not otherwise covered
as part of the government-wide system of records notices published by
the General Services Administration (GSA/GOVT-3 and GSA/GOVT-4). This
system complements those systems, and in some cases, the notice
incorporates by reference but does not repeat all the information
contained in those systems.
Record Source Categories:
FCA employee that is the subject of the record and service
providers.
Routine Uses of Records Maintained in the System, Including Categories
of Users and Purposes of Such Uses:
See the ``General Statement of Routine Uses'' (64 FR 8175). The
information collected in the system will be used in a manner compatible
with the purposes for which the information has been collected.
Disclosure to consumer reporting agencies: None
Policies and Practices for Storage of Records:
Records are maintained in hard copy and electronic form, including
file folders on a computerized database.
Policies and Practices for Retrieval of Records:
Records are retrieved by name of individual traveling or being
relocated at FCA's expense.
Policies and Procedures for Retention and Disposal of Records:
Records are retained in accordance with the FCA Comprehensive
Records Schedule and the National Archives and Records Administration's
General Records Schedule 1.1: Financial Management and Reporting
Records.
Administrative, Technical, and Physical Safeguards:
FCA implements multiple layers of security to ensure access to
records is limited to those with a need-to-know in support of their
official duties. Records are physically safeguarded in a secured
environment using locked file rooms, file cabinets, or locked offices
and other physical safeguards. Computerized records are safeguarded
through use of user roles, passwords, firewalls, encryption, and other
information technology security measures.
Record Access Procedures:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
Contesting Record Procedures:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
Notification Procedure:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, McLean, VA 22102-5090.
Exemptions Promulgated for the System:
None.
History:
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875,
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.
Dated: July 28, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-16702 Filed 7-31-20; 8:45 am]
BILLING CODE 6705-01-P