[Federal Register Volume 85, Number 148 (Friday, July 31, 2020)]
[Notices]
[Pages 46100-46102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-16620]
-----------------------------------------------------------------------
FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, notice is hereby given that the Farm Credit Administration
(FCA or Agency) is amending an existing system of records, FCA-17--
Organization Locator and Personnel Roster System--FCA.
DATES: You may send written comments on or before August 31, 2020. FCA
filed an amended System Report with Congress and the Office of
Management and Budget on June 8, 2020. This notice will become
effective without further publication on September 9, 2020 unless
modified by a subsequent notice to incorporate comments received from
the public.
ADDRESSES: We offer a variety of methods for you to submit your
comments. For accuracy and efficiency reasons, commenters are
encouraged to submit comments by email or through the FCA's website. As
facsimiles (fax) are difficult for us to process and achieve compliance
with section 508 of the Rehabilitation Act, we are no longer accepting
comments submitted by fax. Regardless of the method you use,
[[Page 46101]]
please do not submit your comment multiple times via different methods.
You may submit comments by any of the following methods:
Email: Send us an email at [email protected].
FCA website: http://www.fca.gov. Click inside the ``I want
to . . .'' field, near the top of the page; select ``comment on a
pending regulation'' from the dropdown menu; and click ``Go.'' This
takes you to an electronic public comment form.
Mail: David Grahn, Director, Office of Regulatory Policy,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
You may review copies of comments we receive at our office in
McLean, Virginia, or from our website at http://www.fca.gov. Once you
are in the website, click inside the ``I want to . . .'' field, near
the top of the page; select ``find comments on a pending regulation''
from the dropdown menu; and click ``Go.'' This will take you to the
Comment Letters page, where you can select the SORN for which you would
like to read public comments. The comments will be posted as submitted
but, for technical reasons, items such as logos and special characters
may be omitted. Identifying information that you provide, such as phone
numbers and addresses, will be publicly available. However, we will
attempt to remove email addresses to help reduce internet spam.
FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer,
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.
SUPPLEMENTARY INFORMATION: This publication satisfies the requirement
of the Privacy Act of 1974 that agencies publish a system of records
notice in the Federal Register when there is a revision, change, or
addition to the system of records.
The Organization Locator and Personnel Roster System--FCA system is
used to identify, contact, and recall personnel when required; locate
personnel for routine and emergency matters; provide mail distribution
and forwarding addresses; compile a social roster for official and non-
official functions; send personal greetings and invitations; establish
building security; and locate individuals during medical emergencies,
facility evacuations, and similar threat situations. The Agency is
updating the notice to reflect changes to the categories of
individuals, to include more details, make administrative updates and
non-substantive changes, and to conform to the SORN template
requirements prescribed in the Office of Management and Budget (OMB)
Circular No. A-108. The substantive changes and modifications to the
currently published version of FCA-17--Organization Locator and
Personnel Roster System--FCA include:
1. Identifying the records in the system as unclassified.
2. Updating the system location to reflect the system's current
location.
3. Updating the system managers to reflect the system's current
owner.
4. Expanding and clarifying the categories of individuals and
categories of records in the system to ensure they are consistent with
the purpose for which the records are collected.
5. Clarifying how records may be stored and retrieved.
6. Revising the retention and disposal section to reflect updated
guidance from the National Archives and Records Administration.
7. Revising the safeguards section to reflect updated cybersecurity
guidance and practices.
Additionally, non-substantive changes have been made to the notice
to align with the latest guidance from OMB.
The amended system of records is: FCA-17--Organization Locator and
Personnel Roster System--FCA. As required by 5 U.S.C. 552a(r) of the
Privacy Act, as amended, FCA sent notice of this proposed system of
records to the Office of Management and Budget, the Committee on
Oversight and Government Reform of the House of Representatives, and
the Committee on Homeland Security and Governmental Affairs of the
Senate. The notice is published in its entirety below.
System Name and Number:
FCA-17--Organization Locator and Personnel Roster System--FCA.
Security Classification:
Unclassified.
System Location:
Office of Agency Services, Farm Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102-5090.
System Manager:
Director, Office of Agency Services, Farm Credit Administration,
1501 Farm Credit Drive, McLean, VA 22102-5090.
Authority for Maintenance of the System:
12 U.S.C. 2243, 2252.
Purposes of the System:
To identify, contact, and recall personnel when required; locate
personnel for routine and emergency matters; provide mail distribution
and forwarding addresses; compile a social roster for official and non-
official functions; send personal greetings and invitations; establish
building security; and locate individuals during medical emergencies,
facility evacuations, and similar threat situations.
Categories of Individuals Covered by the System:
Current FCA and FCSIC employees, contractors, detailees, and their
identified emergency point(s) of contact.
Categories of Records in the System:
Information in the system includes names and contact information
for FCA and FCSIC employees, contractors, detailees, and their
identified emergency points of contact. Information includes but is not
limited to: home and work addresses; home and work telephone numbers;
cell phone numbers; personal and work email addresses; official titles
or positions and organizations; photographs; building security zones;
and other information associated with identifying and contacting
personnel.
Record Source Categories:
Information in this system of records either comes from the
individual to whom it applies or comes from information supplied by
Agency officials.
Routine Uses of Records Maintained in the System, Including Categories
of Users and Purposes of Such Uses:
See the ``General Statement of Routine Uses'' (64 FR 8175).
Disclosure to consumer reporting agencies: None.
Policies and Practices for Storage of Records:
Records are maintained in files folders as well as electronically
in a computerized database.
Policies and Practices for Retrieval of Records:
Records are retrieved by name, email address, phone number, or some
combination thereof.
Policies and Procedures for Retention and Disposal of Records:
Records are retained in accordance with the National Archives and
Records Administration's General Records Schedule requirements, and
with the FCA Comprehensive Records Schedule.
Administrative, Technical, and Physical Safeguards:
FCA implements multiple layers of security to ensure access to
records is limited to those with a need-to-know in support of their
official duties. Records are physically safeguarded in a secured
[[Page 46102]]
environment using locked file rooms, file cabinets, or locked offices
and other physical safeguards. Computerized records are safeguarded
through use of user roles, passwords, firewalls, encryption, and other
information technology security measures.
Record Access Procedures:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
Contesting Record Procedures:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
Notification Procedure:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, McLean, VA 22102-5090.
Exemptions Promulgated for the System:
None.
History:
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621
Dated: July 28, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-16620 Filed 7-30-20; 8:45 am]
BILLING CODE 6705-01-P